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Category: Staffing Management

Posted on May 1, 2012September 5, 2023

Is There a Meaningful Distinction Between Workforce Planning and Succession Planning?

Dear Perplexed:

The goal of workforce planning and succession planning is the same: putting the right people—across the organization—in the right jobs, doing the right things at the right time. However, the difference between workforce and succession planning is distinct. Workforce planning is typically budget-driven and focused on staff-level jobs, hiring forecasts and internal resource projections.

Workforce planning also focuses on:

  • Understanding trends that will impact clients, customers, products, services, funders, regulators and investors.
  • Developing individual- and team-work plans that align with department goals or organization-wide strategies.
  • Understanding how changes will impact job requirements, internal activities and costs.
  • Understanding labor-market demographics, workforce readiness, training needs and talent resources.
  • Hiring, recruitment-plans processes, orientation and onboarding plans.

Succession planning is a systematic approach to professional development with the express purpose of ensuring that selected (typically senior) staff is trained, experienced and ready to assume future leadership positions. Succession planning also focuses on individual and team transition needs and effectively guides implementation.

Succession planning includes aspects of workforce planning but also requires:

  • Identifying anticipated vacancies and backup resources for management and leadership.
  • Redefining management profiles to include competencies, success criteria and behavior traits.
  • Accurate assessment of the readiness of senior staff and middle managers to assume greater responsibilities: an efficient process for assessing skills, competencies, interests and motivations, organization-wide, for investments in emerging leaders.
  • Assessment of organizational culture and the leaders within: cultural competencies for diversity and inclusion management.
  • Developing individualized training, professional development and mentoring opportunities to reduce gaps in skills and experience: identifying required support to ensure succession plans are workable while in current job.
  • Focus on individual and team transition to ensure a successful transition and performance in the new or expanded roles.

Although many organizations do annual workforce and “headcount” budget planning, fewer than 1 in 10 large organizations proactively integrate management development and succession plans with strategic business objectives, according to a survey of 1,098 senior managers and executives by the American Management Association.

For organizations that do, the results can be transformative. Increasingly, more boards of directors, investors and funders are now demanding documented succession plans for top management of public corporations and nonprofit organizations. Succession planning is a critical component of workforce planning. And it is a trend that experts consider to be a best practice and sound investment for any organization intent on sustainability, beyond the limits of a selected few people.

SOURCE: Patricia Duarte, Decision Insight Inc., Boston

LEARN MORE: Changing the behavior of managers is possible, but it’s not easy and it takes time.

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

Posted on April 25, 2012August 7, 2018

Too Much Email on the Menu? Here Are Five Tips to Curb Company Consumption

Even if you’re not ready to completely pull the plug on email and upgrade to a social-based collaboration tool or other alternative, there are ways to help your employees conquer their inboxes.

Here are suggestions for getting your company’s email act together from productivity experts and companies that have done it:

1. Use what you’ve got more efficiently. Part of the reason email gets a bad rap is because employees aren’t properly trained on how to use it, says Christina Randle, a workplace productivity expert who is president and CEO of Austin-based the Effectiveness Edge. “That’s why the adoption rate is so low on things like SharePoint. People are spending tons of dollars [implementing] it, but not on how it could make your world easier,” she says. To help, she encourages human resources or training departments to teach employees such skills as writing effective email messages, creating task lists and prioritizing their schedules to synch with the priorities of their departments or managers.

2. It’s not about the tools. Supplementing email with a social collaboration app such as Yammer isn’t going to improve productivity if companies don’t help employees understand what communications medium is appropriate for any given situation. Before doing any kind of upgrade, Randle recommends mapping out policies and suggestions. “Whether it’s Skype instant messaging, texting, Jive or Yammer, people still have to understand what the best practices are,” she says. “If I’m sending out a broadcast message, is it on Yammer or SharePoint? Or if I have a message to my manager, should I IM him or email?”

3. Get buy-in from multiple departments. A team approach can eliminate the common disconnect that happens when IT is in charge of installing new software, but HR is responsible for training employees how to use it, Randle says.

4. Transformation takes time. If your company opts to supplement email with other communications tools, it won’t happen overnight. It took public relations firm Weber Shandwick a year to turn on a social collaboration network based on software from Socialtext. That included time to investigate vendors, select one from several top candidates, negotiate an agreement, test the software, and prepare the company for the switch. It’ll be another year before executive vice president and general manager Tim Fry expects to see results from the change. “It’s no small endeavor, but very doable and something that many organizations are going to have to do if they’re going to stay current and deal with information overload,” he says.

5. Have a launch plan. If your company is adding a new communications tool, recruit company learning and communications experts to help spread the word. At Weber Shandwick, Fry directed the firm’s learning and development team to pick “knowledge champions” in every department to participate in internal beta testing. “By the time we launch it, we already have a passionate group of users ready to advocate for the adoption in their local office,” he says. The public relations firm’s internal communications team also helped with the launch plan.

Michelle V. Rafter is a Workforce Management contributing editor based in Portland, Oregon. To comment, email editors@workforce.com. .

Posted on April 12, 2012August 7, 2018

Standing Up for Your Employees

Last night, the Philadelphia Flyers rallied from three goals down to take Game 1 of their first-round series from their cross-state rivals, the Pittsburgh Penguins.

Right now, you’re all thinking to yourselves, what can professional hockey playoffs possibly have to do with employment law or employee relations?

Four months ago, during the regular season Dallas Stars’ center Steve Ott delivered a hit to Flyers’ star Claude Giroux, who had just returned to the lineup from a concussion. At the end of the period, Flyers’ coach Peter Laviolette chased down Ott in the Stars’ tunnel and confronted him about what he perceived as a cheap shot.

According to Philly.com, Giroux appreciated his coach’s action: “It’s good to see we have each other’s back.”

Two weeks ago, Laviolette again stood up for his players, following a fight-filled conclusion to a game against the Penguins. The fights were precipitated by what Laviolette called a “gutless” move by the Pens to put its enforcers on the ice at end of a 6-3 blowout.

As all 10 players on the ice fought, Laviolette stood on the boards yelling at Pens’ assistant coach Tony Granato. After the game, Laviolette defended his tirade (via CSNPhilly.com): “Those guys hadn’t played in 12 minutes; it was a gutless move by their coach.” Again, Giroux stood up for his coach (via CSNPhilly.com): “He’s got our back. … He’s an intense coach who loves his players.”

Which brings me back to last night. The Flyers fell into a quick 0-3 hole. They needed to rally. And, they did.

Don’t think for a minute that whatever motivation Laviolette used to jump-start his team had added impact because his players know that he stands up for them. He has their backs, and they responded with four unanswered goals and a 1-0 series lead.

Your organization is not a hockey team, but there is a lesson to learn from Peter Laviolette. If you have your employees’ backs, they will reciprocate. You never know when you’ll need your employees to rally for you (overtime, sales quotas, deadlines, etc.).

Make it easier for them to go the extra mile by standing up for them when they need it. Reward good performance. Recognize star performers. Take complaints seriously. Have an open-door for your employees. Your employees will pay you back in spades.

To visit the Ohio Employer’s Law Blog, click here or email jth@kjk.com or call (216) 736-7226.

Posted on February 29, 2012August 8, 2018

Turning Off Email, Turning Up Productivity

Between all those emails, texts and tweets, it’s a wonder the small business owner gets any work done at all. Jessica Rovello has a better way.

To rev up her efficiency, the co-founder and president of Arkadium, a 10-year-old game developer in Manhattan, devised her own homegrown system for responding to the deluge of emails she receives. She also figured out how to curb employees’ constant use of cellphones in meetings. Rovello says her system now generally works without a hitch—and her productivity has shot up.

“Email gives people a form of business attention-deficit disorder, so that whatever comes into your inbox trumps anything else you’re working on,” said Rovello, whose 140-employee company has less than $15 million in revenues.

It all started four years ago, while Rovello was on a three-month maternity leave. “I was going to have the same level of responsibility I had before, but I also wanted to carve out time to be a mom,” she explained.

The answer, she realized, lay in her time management. “Email just bled into every single moment of my day.”

When she returned to work, Rovello read all the books, blogs and articles she could find on the subject. Over a period of about two weeks, she devised the basics of a system. She would schedule four times throughout the day to spend 15 to 30 minutes reading and responding to email: during her commute to work in the morning, so she could make sure there weren’t any important communications from her Ukraine office; then at 10:30 a.m., providing a chance for her to get some work done as soon as she arrives at 9:30; after lunch, at about 1:30 p.m.; and finally at 5:30. And she would turn off her Outlook notification “to keep myself honest,” she added.

It’s an approach that, in fact, is supported by current research. A recent study by Oklahoma State University researchers found that the optimal schedule for checking email is four times a day.

Then there was the matter of how to handle each message. Rovello decided to start at the top, so she would have to deal only with the most recent communications in a thread. Then, she would take one of four actions: replying to anything that needed an immediate response, forwarding messages that could be handled by somebody else, deleting items that didn’t warrant her attention or flagging the rest for later consideration.

As for instant messaging, that doesn’t fall under the four-times-a-day schedule. But, according to Rovello, her email system has affected those communications as well. “People think before they IM me,” she said. “They stop and decide whether they can figure it out themselves.” Indeed, Rovello has found that employees now often hold onto matters until their weekly one-on-one scheduled conferences.

Rovello also revved up the productivity of meetings. For her first few sessions, she asked that employees place their cellphones in the middle of the table. After that, she set a rule that anyone who had an urgent need to have their phone had to explain that to the group. Otherwise, their phones had to be off.

For Rob Hellmann, an adjunct instructor at the New York University School of Continuing and Professional Studies, Rovello’s general approach is a good one. “The important principle is that you have to shut your email down for a period of time every day so you can get your work done,” he said. He makes sure not to check his email for 90 minutes each day, but not always at the same time.

According to Ari Meisel, co-founder of Less Doing, a Manhattan firm that helps clients increase their efficiency, there are also numerous technology tools Rovello can use to streamline her email system even further. To name one example: adding a sentence in her e-mail signature explaining that she checks her email four times a day, but that urgent matters can be sent to AwayFind, a service that routes emergency messages by voice or text.

Even without those tools, however, Rovello says she’s been able to think more strategically and get more done. Last year, for example, she found the time to create a course for her staff on the best practices for hiring. “As a result,” she said, “I’ve been able to hire exceptional talent.”

Filed by Crain’s New York Business, a sister publication of Workforce Management. To comment, email editors@workforce.com.

Stay informed and connected. Get human resources news and HR features via Workforce Management’s Twitter feed or RSS feeds for mobile devices and news readers.

Posted on February 20, 2012August 8, 2018

Well-Trained Managers Can Curb Attrition

What’s the best way to reduce the cost of turnover?

By training managers on its financial impact and holding them accountable for retention, says James Harris, director of human resources at Bost Inc., a not-for-profit that provides services to developmentally disabled people in western Arkansas.

It’s an old idea that took on new life for Harris while getting certified as a retention specialist at the Retention Institute, part of consulting firm Finnegan MacKenzie in Longwood, Florida. Harris says that the online program, spread over one year, couched retention as a strategic issue, not a tactical one.

It convinced him that Bost’s 33 department managers needed to be involved in solving chronic turnover by engaging workers and coaching for performance. It also emphasized the cost-benefit analysis of keeping people, particularly high performers. “I realized we were focusing on lowering the turnover rate, but we weren’t attaching an actual dollar cost to it,” something that managers are now doing routinely, Harris says.

Retention is a growing concern despite high unemployment in the U.S. More than 1 million workers voluntarily left jobs in October, the highest number in more than a decade, according to the U.S. Bureau of Labor Statistics.

Getting managers to assume the burden of retention may be easier said than done. Even though it sounds logical to do so, organizations typically don’t evaluate turnover as they do equipment and other capital costs, says Richard Galbreath, president of HR consulting firm Performance Growth Partners Inc., in Bloomington, Illinois.

Many managers would lose their cool if an employee’s negligence ruined an expensive tool, Galbreath says. “But when an employee leaves, there is often very little concern, except to refill the position as soon as possible,” Galbreath says.

Moreover, managers typically aren’t aware of turnover’s impact on the organization or given the tools to fix the problem. “Many, many supervisors don’t even think turnover is their responsibility,” Galbreath says.

It’s an attitude Harris set out to change at Bost, which operates a diverse range of facilities that includes preschools, apartment complexes, intermediate-care facilities and home-health services.

With so much to do, managers took a ho-hum approach when Harris first announced the turnover-reduction initiative. “At first they thought it was a ‘flavor of the month’ thing that would disappear.”

Managers quickly learned to take it seriously, though. Harris requested all 33 department heads to estimate how much money they were spending each month to recruit, hire and train replacements. The figures for each department were tallied and came to $966,000. The combined figure provided a baseline to slash turnover across the organization by at least 10 percent.

Having departments calculate their turnover forced them to take ownership of the issue, Harris says. “All we wanted was a benchmark to work from, but it had to be their number, not mine.”

Harris then applied peer pressure during monthly manager meetings. He began handing out a report that shows monthly turnover costs within each department. “Supervisors didn’t like the idea that their names appeared showing actual turnover costs for their departments,” Harris says.

The methodical approach resulted in an epiphany: One-third of the departments accounted for virtually all organizational turnover. Post-mortem meetings were convened in which department managers with good retention could share tips and techniques with peers who were struggling.

Manager training also was provided through Bost’s internal School of Leadership. The training includes workshops and role-playing exercises for resolving workplace conflicts, active listening and coaching for performance. In addition, managers have accountability goals for boosting retention as part of their annual reviews.

Bost’s annual turnover has plummeted to 21 percent from 35 percent. In comparison, turnover among workers in the developmental-disabilities field averages about 50 percent a year, according to the U.S. Department of Health and Human Services.

Still, Harris says Bost’s retention strategy is a work in progress. “As I told them, ‘We are not out to fire any supervisors. The object is to spark discussions about performance and offer help if you’re having turnover issues.’ “

Garry Kranz is a Workforce Management contributing editor. To comment, email editors@workforce.com.

Posted on February 2, 2012August 8, 2018

Selling Cars Online Is More than a Typical Sales Job

Kelly Blackwell has sold cars in the Five Star Ford showroom since 1997.

But it wasn’t until he joined the North Richland, Texas, dealership’s Internet sales desk in 2000 that it got really challenging–and rewarding.

“There’s a lot more you have to know how to do. You have to know your limitations in terms of selling and pricing. You have to know how to structure the deal with interest rates and put a package together. You’re managing more of the process,” says Blackwell, Five Star Ford’s Internet director. “The rewards are you’re not outside waiting for someone to drive up. Leads are coming to you.”

At Five Star Ford, moving from the showroom to the Internet desk can be a tough transition for a salesperson. Internet car sales require a different skill set from showroom car sales. Internet car sales skills include an ability to structure an entire sales deal without a manager, a good phone voice and proper enunciation, solid writing skills in e-mails and plenty of self-motivation.

But if a salesperson succeeds, the payoff is sizable.

The average annual salary for a Five Star Ford showroom salesperson is about $50,000, says Tony Pack, owner. But the average Internet salesperson there earns about $80,000 a year, Pack says.

“They make more money selling on the Internet,” Pack says. “They still have to build up their customer list, but over the course of doing Internet business you have a higher CSI score because they’re able to build value and trust with the customer.”

Pack says high customer satisfaction scores mean more commission, increased clientele and more business.

Five Star Ford sells about 4,000 new and 2,000 used vehicles annually. About 40 percent of new-vehicle sales and 27 percent of used-vehicle sales come through the Internet, Blackwell says.

When Blackwell started in Internet sales 11 years ago, much less business came through the Internet. In fact, the Internet desk then consisted of only Blackwell and one other person. But now there are 13 salespeople and three others with Internet related jobs, Blackwell says.

Blackwell and Pack say many customers prefer shopping online and talking to the Internet salespeople because those staffers offer no-haggle pricing. And when a customer wants to haggle, the Internet salespeople are authorized to make a judgment call without having to keep getting up to ask a manager in another room.

“By eliminating the back and forth, the Internet salesperson can build a rapport with the customer right away,” Pack says.

Pack estimates each of his Internet salespeople sells 12 to 14 vehicles per month vs. eight sales per month by each showroom salesperson.

The Internet salespeople handle the entire transaction except for the sale of finance and insurance products, Blackwell says.

“It’s a lot of sitting at your desk and making phone calls. You have to be able to type an e-mail even without spell check. I’ve seen some e-mails that you would not believe,” he says. “There are several people I’ve had to eliminate because they don’t have the phone skills, they’re hard to understand. Our position is it’s not just a sales position. It has to be more than that.”

Internet salespeople have to be able to estimate the value of a trade-in vehicle over the phone, too. And there’s the most difficult task of all: learning how to structure the deals.

“That’s the desk manager’s traditional role and that is the toughest part to teach,” Blackwell says. “Then, there’s the average person who has had some credit issues. That’s where it takes real talent to put together a package. And that’s your typical customer.”

Jamie LaReau writes for Automotive News, a sister publication of Workforce Management. To comment, email editors@workforce.com.

Stay informed and connected. Get human resources news and HR features via Workforce Management’s Twitter feed or RSS feeds for mobile devices and news readers.

Posted on January 17, 2012August 8, 2018

How Do We Get Beyond Adequate Performance?

Dear Cart Before the Horse:

When people fail to live up to performance standards, in most cases it is because the performance standards were not clearly defined by the manager. To arrive at performance standards, you must address why the job exists in the first place.

What are the key accountabilities for this job? Rank each one based on its priority of importance. The next step: Decide how much time in a normal workweek you expect an employee to devote to each area of accountability.

The following questions will help define this:

• What specific knowledge must a person possess to meet the minimum performance requirements?

• Which specific soft skills should a person in this position demonstrate to perform at minimum standards?

• What are the specific hard skills that the employee needs to perform in his position at minimum standards?

• How is this particular key accountability going to intrinsically motivate the person?

• What is the appropriate behavior required to carry out the key accountability?

Once you understand this position, share this information with all employees. Assessing people who are superior performers in each of these areas enables you to identify any skills or knowledge gaps, and to plan training and development accordingly. That’s the best way to help people move beyond merely meeting performance goals to exceeding them.

SOURCE: Bill Bonnstetter, Target Training International, Scottsdale, Arizona

LEARN MORE: Driving higher performance also means making sure managers are equipped to clarify expectations and provide support. It touches on the area of coaching for performance, which is closely aligned with employee development.

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

Posted on January 4, 2012August 8, 2018

Playing It Safe: A Look at Workplace Safety During the Roaring ’20s and Now

In many respects, we take today’s focus on workplace safety for granted. Sophisticated computer models test machines and equipment before they’re ever placed on an assembly line or put into service. High-tech sensors monitor and gauge working conditions and prevent industrial accidents. And a 24-7 news and information stream ensures that the public knows about any major accident or problem. There’s never been a greater emphasis on occupational safety and health.

But it hasn’t always been this way. In the 1920s, workplace injuries and deaths were common and, in many cases, labor conditions were nothing less than grueling. Movies played up unsafe conditions, including silent-film comedian Harold Lloyd’s iconic 1923 picture Safety Last!—where a worker is seen dangling perilously from the hands of a large clock near the top of a 12-story building. Government regulations were nearly nonexistent, workers’ compensation was still largely voluntary and labor unions hadn’t yet emerged as a significant force. “It was a different era with entirely different thinking,” says Tom Leamon, adjunct professor of occupational safety at the Harvard University School of Public Health.

Over the past century, changes in occupational safety have benefited society by radically reducing accidents and deaths. In 1913, the U.S. Bureau of Labor Statistics documented approximately 23,000 industrial deaths among a workforce of 38 million—a rate of about 61 deaths per 100,000 workers. Although the reporting system has changed over the years, the figure dropped to 37 deaths per 100,000 workers by 1933 and 3.5 per 100,000 full-time-equivalent workers in 2010.

Injuries and deaths continue to decline in many fields. These include transportation-related accidents, fatal falls, incidents occurring in warehouses and industrial sites, and at construction sites. “As a society, we have become a lot more conscious and focused on safe working environments,” says Jack Glass, principal consultant at J. Tyler Scientific Co., a Tabernacle, New Jersey-based environmental consulting and services firm. “We also witnessed remarkable advances in ergonomics and achieved a far greater understanding of what safety is and how to achieve it.”

In the 1920s, transportation jobs were markedly different than today. “Even in an industrial plant, there were supervisors and managers to oversee work and point out unsafe work practices,” says David Melton, managing director of global road safety at the Liberty Mutual Research Institute for Safety in Hopkinton, Massachusetts. “But in transportation, particularly in the field, there was nobody to point out to a driver that he or she was doing a good job or bad job. There were few ways for an employer to observe safe or unsafe behaviors for those controlling vehicles, trains and other forms of transportation.”

One interesting idea that emanated from the era was detailed in a mid-’20s edition of The Personnel Journal, Workforce Management‘s forebear, that detailed a test for taxicab drivers: “The day is coming when tests for carefulness in operating an automobile will be widely used as part of the examination of all professional chauffeurs.” It then reported that psychological tests could play a major role in eliminating “unsafe and incompetent” taxicab drivers. The goal was to devise a way to select “more efficient and safer drivers” and “reduce the cost of operation.”

Researchers created a series of tests designed to measure desirable traits and abilities. Participants took a written psychological test measuring mental alertness and general intelligence. They were also tested on a crude—by today’s standards—simulator-type device that used a dummy car resembling a taxi. The driver was asked to respond to lights and other stimuli. “He is told to imagine that he is driving along at ordinary speed” and asked to respond accordingly. This required the use of both hands and feet for steering and braking. A machine recorded the responses and indicated whether the driver had responded in an allowable period of time and how many potential accidents had taken place.

The research spanned two months in 1925. It found that the average number of accidents per person for those passing the test was 1.3, while accidents per person for individuals failing the test totaled three. When researchers cross-checked the scores with supervisor ratings, they found that those who were considered the safest and most careful drivers performed best on the test. But the author, David Wechsler, also noted that those with the fastest reflexes had a greater number of accidents. The results, he wrote, shouldn’t be interpreted to “mean that a very quick reaction is a handicap to driving but that men who are very quick are liable to take chances because of over-confidence.”

The idea of using simulators caught on. In 1929, Edwin Link introduced the Link Trainer, a basic blue metal frame flight simulator that approximated the task of flying an airplane. It made it possible to practice and improve skills without the restrictions of weather and the risk of flying a plane with little experience. An electric motor moved and rotated a pneumatic platform and provided the sensation of yaw. The cockpit included instruments that provided feedback and helped pilots learn to fly in a safe environment.

Fast-forward to 2012. Computer graphics create the illusion of real airports and landing strips. They can be programmed to match different types of aircraft or conditions. In addition, planes, trains, buses, taxis and other vehicles have become safer because of computerization and a spate of devices. Traction control and collision-avoidance systems help reduce and manage unsafe conditions as well as driver error. Sensors on airplanes can detect problems before a pilot is able to react. And wireless fleet tracking systems with GPS devices allow employers to spot drivers who speed, accelerate or brake too quickly or drive unsafely.

No system will ever be perfect, Melton says. The growing use of mobile phones and texting—the cause of several deadly motor-vehicle accidents over the past decade—is a growing concern for employers. More complex vehicles can also lead to distraction and errors. “Until we figure out a way to affect human behavior and performance, there will always be accidents,” he says. “The next frontier is to understand why people do the things that they do and find ways to counteract them.”

Attitudes about safety in factories and manufacturing plants have also changed fundamentally over the past century. In the 1920s, a general sentiment existed that injuries and deaths occurred mostly because workers were careless, says Patric McCon, industry practice leader for manufacturing in risk engineering at insurance company Zurich Services Corp. “There was a general perception that it wasn’t legitimate work if the job was completely safe.” Lost limbs in factories and large numbers of deaths in coal mines and construction jobs were the norm.

Leading up to the 1920s, the U.S. was among the most dangerous places to work. American workers were two to three times more likely to be injured or killed than their European counterparts. Consider: In West Virginia alone, 18 major accidents occurred in coal mines during the 1920s, according to the West Virginia Office of Miners’ Health Safety and Training. Two of these incidents resulted in approximately 200 deaths, and the total count for the period was 419. By contrast, only two incidents occurred from 2000 through 2009. These events resulted in 15 deaths. Meat packing plants, auto assembly lines, textile plants and others report a similar decline in injuries and deaths as a spate of safety measures have taken hold.

In the 1920s, researchers began examining an array of safety factors, including ergonomics, behavior and workplace lighting, McCon says. For example, The Personnel Journal reported in 1928 that “modernization of illumination brought decreases in accidents and increases in production.” The author, Walter Polakov, an industrial engineer based in New York City, wrote that large manufacturers that installed lighting in “accordance with modern practices” witnessed a 50 to 75 percent reduction in accidents, including tripping and falling.

Over the years, the biggest improvements in safety have resulted from the elimination of numerous repetitive tasks—in some cases through machines and robotic devices. But, according to Harvard’s Leamon, a number of other factors have played a role as well: the rise of unions in the 1920s and 1930s, introduction of workers’ compensation in the 1940s and 1950s, and introduction of Occupational Safety and Health Administration standards in 1970. “Companies discovered that there is a direct relationship between their safety record and their insurance costs.”

Still other factors enter the picture. Today, companies are much more conscious of their brand and image, and they want to be perceived positively by consumers, the media and potential employees, McCon says. “Society no longer accepts the idea that it’s natural to get injured when you work hard, and senior executives believe that safety is a top priority.” Finally, “We understand more about why injuries and deaths occur. We understand how to keep machines and processes from hurting people.”

McCon believes that the professionalization of safety and health functions has also contributed to better manufacturing environments. “In the 1920s there were no safety engineers. Even in the 1950s, they didn’t exist by today’s standard. We had safety supervisors but they didn’t have the technical knowledge or framework to design better manufacturing environments.”

The introduction of the digital age and the rise of the knowledge worker have redefined the office. In the 1920s, the typical office environment was relatively austere. A glance into a workplace would have revealed wooden desks, task lights, writing blotters and, for secretaries or bookkeepers, a typewriter or mechanical adding machine. There was little attention paid to ergonomics and health. Most attention centered on scientific management studies.

Charissa Shaw, CEO of Venice, California-based consulting firm Ergolution, says that during the 1920s, the design of office spaces was not much of a consideration. Ergonomics studies mostly focused on manufacturing. What’s more, “Few people suffered injuries from typewriters.” Partly because of the design of typewriters and a more active nature of work and partly because secretaries and others displayed better posture than today’s workers, fewer injuries and problems occurred—and those who had them may not have willingly reported them.

In the 1920s and 1930s, most ergonomics research examined human factors. Ironically, much of today’s knowledge about ergonomics and office design has derived from industrial engineers and designers who strived to build better airplane cockpits and other spaces used in critical jobs. Along the way, computers—as well as ongoing research about how humans sit, move and interact—have led to far better and safer products and environments.

But personal computers have an obvious downside. It wasn’t until the advent of the mouse and modern keyboards that doctors began seeing widespread signs of repetitive strain injuries, such as carpal tunnel syndrome. The problem with these devices, Shaw says, is they force the hands and wrists into unnatural positions for extended periods of time. In the 1990s, OSHA drafted an ergonomic standard that was rejected by the business community based on costs to comply, but it did succeed in raising awareness.

There’s also a growing issue revolving around sedentary jobs and obesity. The New York Times recently reported that jobs requiring moderate physical activity have dropped from 50 percent to 20 percent of the total since the 1960s. As a result of more than 1 in 3 Americans suffering from obesity and increased insurance and other costs associated with it, wellness programs and on-campus fitness centers are becoming the new normal.

Safety science continues to advance. Shaw believes that the next stage of ergonomics involves things such as gestural computing, holographically displayed keyboards, and a foot mouse and controls that use the entire body and involve more natural motions. Office environments continue to improve, she says. Ergonomics holds the clues to a more productive and injury-free environment.” Adds Glass: “As we continue to evolve from an industrial society to a service society, computers and work environments create entirely different risks and concerns. This is the next frontier.”

And that frontier is a quantum leap from where this country was 90 years ago. Attitudes, actions and technology have all played a role in improving safety. Although critics argue that problems remain—illegal immigrants often find themselves subjected to dangerous working environments and some claim that many dangerous jobs have been sent offshore to low-wage and less-regulated countries such as China, India and Mexico—we’ve come a long way.

Concludes Leamon: “Although there’s no way to reduce risk to zero and there are still steps that industry can take to continue to make workplaces safer, the last century has brought enormous changes in thinking as well as our willingness and ability to design work environments that minimize risks.”

Samuel Greengard is a freelance writer based in West Linn, Oregon. To comment, email editors@workforce.com.

Posted on January 4, 2012August 8, 2018

How Do We Convince Execs Who Are Skeptical of Performance Management?

Dear Voice in the Wilderness:

Failing to assess and coach your people regularly is costing you money. It’s the difference between what they are delivering and what they could be delivering at their best.

Recognize your people when they achieve and help them identify and improve upon lessons learned.

If this performance leadership, both informal and systemic is absent, people will generally continue doing the job the way they’ve always done it. If you’re hoping for some type of change or improvement, it will at best take much longer than you will want.

Organizations that welcome candid assessments and use them constructively are more likely to attract, retain and maximize higher-performing people than organizations that don’t value them. That’s not only good karma but also a smart move for your bottom line.

One of the most significant hurdles standing in the way of a performance-leadership culture is history with bad performance-review processes. But a culture of performance leadership is about more than just annual reviews.

A yearly performance review does not maximize your human capital. If that’s all you’re doing, there’s probably more harm than good in it. Instead, consider these best practices:

1. Culture of Truth: It’s critical to generate an ongoing, real-time culture of candor in your enterprise. People must be encouraged to be frank and constructive with each other. It’s up to leadership to make it a cultural value in your organization to do that. Truly great teams share openly with each other about what’s working and not working, in ways intended to make everyone more effective.

2. Regular Assessment and Coaching: Everyone who manages people in your organization should plan to have coaching conversations throughout the year. Employees should not be left to wonder if what they are working on in their own development fits into the goals of the organization.

3. Organizational Feedback: Just as individuals are expected to be developing themselves, the organization needs to invest in self-assessment and development.

You know it’s time for a performance-leadership culture if these elements are absent or sporadic in your organization. If you imagine your people operating 10 percent more effectively in the first year, then take a look at the revenue they drive and the expenses they incur and do the math. Make this the priority you know it needs to be and yield the better bottom line that goes with it.

SOURCE: David Peck, Goodstone Group, Palm Springs, California

Workforce Management Online, January 2012 — Register Now!

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

Posted on December 19, 2011August 8, 2018

Locker Room Leadership—Is That a Winning Workplace Strategy?

I met with a group of talented, thoughtful executives recently. We discussed values, culture and the role of speaking up in the face of organizational misdeeds. As we talked about leadership, I was asked a challenging question.

“You see top coaches walk right up to players, scream at them, grab them, get right in their faces, bless them out in public. They motivate—they get results. They win championships. They care about the team and players respect them. Why is it not proper for us to act the same way from time to time in our workplaces?”

I thought about my response for a few seconds. Right now, as we root for our top teams at the end of an exciting football season, we all want our favorites to wind up as champions.

As adults, when we go to games or watch them, we cheer, scream, yell, jump up and down and do high-fives. But the academic or professional football field, basketball court or hockey rink is not the same as the workplace that most of us inhabit. The goals are different as are the expectations of the participants and the overall context. The rules are different, too.

While lessons of teamwork, sacrifice, discipline and focus learned on fields of play can last a lifetime, some of the leadership strategies that succeed in athletic combat diminish rather than maximize workplace results. Health care professionals who routinely yell at and insult colleagues may get the job done, but they may also cause distractions leading to treatment errors, complications and even death. Executives who badger their direct reports may get them to work feverishly and cause them to keep quiet about problems, hazards and risks for fear of being marginalized, if not dismissed.

Yes, there may be exceptions, instances when in a quick passing moment, vital action—clear, forceful, direct, powerful and attention getting—is needed. There’s a reason why we refer to the “heat of battle.” But fortunately, those are relatively rare and extraordinary involving grave, immediate and potentially catastrophic circumstances.

The issue is not just the difference between sport and work. Getting in the face of a player in their teens or early 20s in the midst of a raging crowd on a big-stakes play in a moment of high tension may be what’s needed.

The crowd is cheering as the bands blare out their fight songs. What happens in the next seconds or minutes can determine how a game and whole season turn out. With adrenaline surging in every direction, that may be the medicine of the moment needed to engage young adults. But that’s not the case in most business workplaces.

There, winning extends over a long period of time and is not measured week to week or in the context of a single “play” that unfolds in a matter of seconds. In most of our jobs, there’s a time and need for direct, unambiguous, clear direction.

That doesn’t extend to demeaning and embarrassing others to get a point across. That’s the part of locker room leadership that needs to stay in the locker room, if there’s a limited place for it there at all.

Stephen Paskoff is president and CEO of Atlanta-based ELI Inc., a provider of ethics and compliance learning solutions. He can be contacted at info@eliinc.com.

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