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Category: Training

Posted on November 8, 2013June 29, 2023

People Moves, November 2013

Kimberly Abel
Maritz Motivation Solutions named Kimberly Abel as employee solutions leader, leading Maritz’s employee recognition and engagement issues. Abel brings more than 20 years’ experience in design and development in the areas of recognition, applied behavior analysis, talent management, performance management and workforce reward strategies. Before joining Maritz, Abel was vice president of strategy and business development
at Inspirus.

 

 

 

 

 


Ami Patel

Jones Lang LaSalle, a commercial real estate company, hired Ami Patel for the newly created role of senior vice president, total rewards. With 20 years of HR experience, Patel joins Jones Lang from MillerCoors, where she was senior director of compensation and people operations. There, she developed practices to manage executive compensation strategies while also overseeing HR systems.

 

 

 

 


Burton Reiter
The law firm Ogletree Deakins has named Burton Reiter of counsel in its Chicago office. Reiter will be representing management in labor and employment matters. Previously, Reiter was chief counsel at Kraft Foods.

 

 

 

 

 

 

 


To be considered for People Moves, email a brief announcement and a high-resolution photo to editors@workforce.com. Include People Moves in the subject line.

Comment below or email editors@workforce.com. Follow Workforce on Twitter at @workforcenews.

Posted on October 22, 2013June 20, 2018

Can Ethical Behavior Be Taught?

Recently, I’ve found myself speaking to several professional groups about whether and how ethics and professionalism can be taught. The good news is that yes, these subjects can be – the content can be delivered to students through instruction. But, there’s more to consider than simply teaching these concepts. What we should be focusing on is whether ethical and professional training can be learned. And, how can key lessons be sustained after the initial learning?

Issues around the quality of teaching are coming into focus in our school system. We should be scrutinizing our workplace the same way. After all, we’re talking about companies spending billions of dollars every year on a variety of learning initiatives. And, a significant chunk of that money is going toward compliance and related workplace training.  

When evaluating the quality of learning and sustainability, the following questions should be considered:

Is the learning engaging? It’s easy to figure out what topics need to be taught, but that doesn’t solve the problem of determining what will capture the attention of most students. Lecturing a group of adults on key information is both unnecessary and wasteful. Most students, no matter what their age, quickly lose interest when flooded with facts, statistics, and lessons that they would just as soon read.

Similarly, many learning initiatives are based on delivering online modules to students who take them at their desks at their convenience. The reality, however, is that many students taking these courses are busy multi–tasking. They check their email, answer the phone, respond to texts, or surf the web while the programs run in the background.  No matter how good the content is, there is very little that can be obtained through this delivery system.

What are the most important takeaways? Some lessons are incredibly complex, focusing on the intricacies of sentencing guidelines, ethical standards, rules, policies, and the like. They communicate information but don’t give direction. Most students can retain only a small amount of what they read or hear and will soon forget broad-based chunks of disparate informational bits.

Additionally, learning on ethics quite often provides so many rules and standards that it is confusing as to what is vital and what is, in a sense, a “nice to have.” Instead, participants need to learn a few foundational principles they can apply to most situations. One such principle is where to get help handling workplace issues. This should be encouraged in the strongest way possible. Another is to encourage and welcome questions and concerns about virtually all workplace issues, including ethical matters. These keys are far more practical than trying to mix basic training with advanced ethical analysis.

How does leadership communicates key lessons? In many organizations, training is “rolled out” via  emails directing participants to take a required course by a certain date.  And, there is usually no clear connection between such emails (or other directives) from the participant’s manager/leader and the actual learning content. Quite often, when there are messages, they are negative, such as:  “…get this done…”; “…it’s a pain, but we all have to do it…”;  “…if you want that bonus, get through it…”; or “…don’t worry about it, just get finished…”

Obviously, such messaging undermines whatever value is being delivered when instead, it should provide a vital link to the learning. After all, don’t we learn best when leaders we work with and respect point out what is most important and, of course, lead and apply the same lessons in their own behavior?

Is there a plan to sustain learning? No matter how effective learning is transmitted – it must be reinforced. Unless there is a plan to: (1) communicate information regularly, not just asa one-time event, (2) make certain that leaders model and communicate key principles, and (3) have some way of refreshing learning and holding people accountable for key lessons, it is likely the learning will not stick over an extended period of time.

In one of the sessions I recently delivered, a senior executive at a major military contractor said, “Well, it’s complicated to do all that stuff, and I’m not sure how we would get it done.” My response to her was, “Your organization has built some of the finest military applications in the history of the world. Are you telling me this type of initiative is more complicated than that?” After a moment, she shook her head and said, “No.”

Ethical principles can be taught with the right learning method and sustained by having a strong plan in place. The key question, however, is how important is this initiative to the leaders who manage the entire scope of the enterprise? They are the ones ultimately responsible for understanding and conveying this message to their teams in a positive light and investing the resources and commitment needed to build ethical workplaces.

Stephen Paskoff is a former EEOC trial attorney and the president and CEO of Atlanta-based ELI, Inc., which provides ethics and compliance training that helps many of the world's leading organizations build and maintain inclusive, legal, productive and ethical workplaces. Paskoff can be contacted at info@eliinc.com.

Posted on October 15, 2013June 20, 2018

Team Coaching for Highly Motivated Employees

Dear Pleased:

A proactive approach, sometimes referred to as continuous improvement, is often an expectation we place on the individual employee. You’ll find that companies ranked as “best places to work” are more likely to take that same proactive approach to team development. Unfortunately, more often it is after a team begins failing that management pulls in the team building. There is so much to be gained by taking a proactive approach to ensuring your team’s continued success.

Executing projects and drumming up innovation happens in a collaborative environment. A collaborative environment requires trust and communications skills. There are other components too such as personal accountability and self-management that contribute to the success of a team. Having clear goals and priorities are important as well. And team resiliency is a critical component that is often overlooked yet easy to maintain through team coaching.

Team coaching is used to clarify and align goals and priorities as well as develop and maintain trust, collaboration, communication skills, personal accountability and self-management. We see highly effective teams using this kind of coaching to bring new energy, solve problems and accomplish greater goals. Team coaching also serves to reduce the risk of unwanted turnover. And designed and delivered appropriately, team coaching can be incredibly enjoyable for the team.

An assessment can be used to diagnose where the team wants to improve. I use one that focuses survey questions in four main areas of a team: 1) Processes 2) Work Management 3) Leadership 4) Relationships. The results of the assessment will help you determine what to focus on and how to design a team-coaching program. As for individual coaching, the team leader will benefit from one-on-one coaching, which will have a broader positive impact on the entire team.

Here is a short list of objectives that your team coaching might address to keep your teams performing at a high level:

  • Increasing self-awareness – those who really know who they are and how they operate (strengths and weaknesses) are found to be much more effective and successful in a team environment
  • Communication skills – recognizing, understanding, appreciating and adapting to the communication needs of others on the team
  • Communication strategy for problem solving – learn and apply a simple 5-step model for coaching each other
  • Team goals – articulating and aligning purpose, goals and outcomes for clarity
  • Building trust and collaboration skills
  • Defining and clarifying each role’s key accountabilities
  • Identifying and eliminating waste in teamwork
  • For leadership teams or teams responsible for organizational change initiatives, build coaching on change management for teams

Team coaching reduces the risk of failure and increases goal achievement. Everyone is expected to contribute to being faster, better and cheaper toward goal achievement. Team leaders and executives who have utilized development strategies such as team coaching are likely to tell you their teams are much more likely to surpass all expectations and achieve more.  

SOURCE: Carl Nielson, The Nielson Group, Dallas, Texas, August 6, 2013

Posted on October 15, 2013June 20, 2018

What Are the Pitfalls of Job Rotation Programs?

Dear Cautious but Curious:

Job rotation programs are an outstanding tool for employee recruitment and retention and typically serve one of two purposes:

  1. Grooming future leaders.  Rotation programs can give top talent a broad experience that will serve them well in senior management roles down the road.
  2. “Cross training” employees.  Once completed, a rotation program ensures participants can do their “regular jobs,” better with a strong understanding of perspectives from several functions.

In either case, the experiential nature of the learning excites, challenges, and motivates employees, who are constantly bringing a fresh perspective and new ideas to separate entities within the company.  However, there always are caution items to consider before launching into a job rotation.  Here are some tips to consider:

  1.  Determine your goals for a job rotation program.  Like everything else in business, a job rotation program initiative must begin with answering the question: ‘Why?’ Pinpoint desired goals and outcomes that will be achieved as a result of the rotation program. Remember that these goals and outcomes should result from the organization’s human resources and business strategy.  The percentage of employees you have involved will be dependent on your goals. Typically, most rotation programs include relatively small percentage of employees. As for where to start, it’s typically easier to start in one location. In addition to lower start-up costs, this enables you to pilot the program and see what works before rolling it out across the entire organization. 
  2. The devil is in the details.  Rotation programs sound amazing, but there are a lot of details to think through.  How long will each rotation be?  Who will be included?  What manager training is necessary in advance of each rotation?  How will you manage participant expectations?  The list goes on and on.  If your program is not well-thought-out, it’s destined to fail.  As such, ensure you have the support in place to tackle all of the details.  Appoint a line manager from each function to sit on a task force and own the rotation process in their function from start to finish.   
  3. Communicate, communicate, communicate.  Job rotation isn’t always met with initial excitement from every employee. An employee who loves his or her existing role may not be eager to move around. Some employees could be reluctant to pass along a project in which have a vested interest to someone else when their rotation is up.  It’s critical to communicate the goals, intentions and logistics of the rotation program to ensure employee buy-in – and that includes senior leadership. 

SOURCE: Brad Karsh, JB Training Solutions, Chicago, October 3, 2013

Posted on October 2, 2013August 3, 2018

The (In)effectiveness of Criticism as a Motivator

Dear Providing Constructive Feedback:

To begin to answer your question, we first need to ask why we need motivated employees? Will it really make a difference in our organization? Most will respond, of course it will, and I agree. Motivated employees help organizations survive. Motivated employees are more productive than non-motivated employees and they area a critical component in our rapidly and ever changing workplaces.   

Motivating employees looks different for every person and every manager. You are likely struggling with the manager in your organization who feels that criticism is a great way to motivate employees because your style and approach is different and you haven’t seen a benefit in his approach. How we interact with our employees can be the difference in them being engaged, wanting to give the extra effort and frankly, wanting to stay with the organization.  

To be effective, leaders need to understand what motivates his/her employees within the roles they perform. Of all the functions a leader performs, motivating employees is one of the most challenging, but it can also have the biggest return. Leaders have a profound influence on their employees and their organization’s success. Employees seek guidance, coaching, support and feedback from their leaders and when it is positive, they are more likely to deliver the results leaders want to see. 

One of the first things that we need to do as leaders is get to know our employees. As we build those relationships, we gain an understanding of how best to provide feedback, positive as well as constructive. The employee sees that we care about them as people as well as guiding them in their development and career growth.  

In your scenario, your manager believes that criticism is a good way to get employees to work harder. Criticism is often considered an "art," because it involves human insight into "what one can say and cannot say" in the given situation. 

Unfortunately, criticism can actually silence people, or cause them to stay away. It can leave employees feeling that they only hear about how they’re doing when they make a mistake. An employee’s self-confidence also plays a big role in dealing with criticism – the confidence to criticize, and the confidence to face criticism. If people's emotions are not taken into consideration, criticism can be harmful, although it may be well-intentioned, or perfectly sensible.

As I read your question, it caused me to reflect on my history as a manager. I often found that my employees actually worked harder and gave more of their efforts when they were praised, supported and encouraged. And, when I did need to have to do some additional “motivating,” feedback instead of criticism always worked better.  

SOURCE:  Margaret Walker, Principal at FutureSense, Inc. , a management consulting firm, Costa Mesa, California

Posted on September 12, 2013June 29, 2023

The Power of Positive Tinkering

Happiness guru Shawn Achor is past preaching to the choir. Now he’s going after the skeptics.

Achor’s first book, “The Happiness Advantage,” published in 2010, marshaled the latest evidence that positive thinking produces better business results. And his tool kit of happiness habits — such as naming three “gratitudes” a day — has made him a darling on the speaker circuit the past couple of years.
Achor, 35, has come to realize that his motivational message doesn’t always move people to make lasting changes. So his upcoming book tackles cynicism at its roots. “Before Happiness,” due out this month, calls on individuals to recognize that their underlying attitudes matter and gives organizations a guide for turning visions of a healthier culture into reality.

The power of positive thinking — in one guise or another — has been around for centuries. And Achor’s language, such as asking people to find their “positive genius,” can seem over-the-top New Age. What’s more, there are nagging questions about whether motivational speakers and their feel-good initiatives ever sustainably move the needle at organizations.

But the fresh-faced Achor — with a master’s degree from Harvard Divinity School — has seen his sermon stick at organizations in the health care, professional services and insurance industries. His fable of the “orange frog” that persists with positivity in the face of pessimistic peers and scary predators has had insurance professionals at Nationwide Mutual Insurance Co. redecorating drab cubicles, listing gratitudes on white boards and circulating a daily inspirational message.

POSITIVE RESULTS
Shawn Achor cites some surprising findings about the advantages of happiness. Among them:

• The nun study. A group of 180 Catholic nuns born before 1917 were asked to document their thoughts in diaries. The nuns whose journal entries had more overtly joyful content lived nearly 10 years longer than those whose entries were more negative or neutral. Achor’s conclusion: “Happiness can improve our physical health, which in turn keeps us working faster and longer and therefore makes us more likely to succeed.”

• Positive performance at MetLife. University of Pennsylvania professor Martin Seligman — considered the father of positive psychology — discovered that the top 10 percent of optimists at MetLife Inc. outsold the other 90 percent by 90 percent. MetLife then hired for a positive mental mindset. The new agents outsold their more pessimistic counterparts by 21 percent the next year and by 57 percent the following year.

• Positive tax pros. Just before tax season several years ago, Achor did a three-hour intervention with tax managers at accounting and professional services firm KPMG. Half of the managers in the study in New York and New Jersey heard Achor’s presentation on changing your lens to a more positive one. Four months later, their optimism, life satisfaction and job satisfaction were significantly higher than peers who hadn’t received the training. The tax pros hearing Achor’s message reported a 24 percent improvement in job and life satisfaction.

—Ed Frauenheim

Given that worker satisfaction overall is low amid heightened job duties, it might seem like an unlikely time for Achor’s happy talk to woo converts. But he argues that stressful times are exactly when a message of hope can stir souls and improve organizations.

“Happiness is not the belief that we don’t need to change,” he said. “Happiness is the belief that we can change.”

Achor has transformed himself in the past several years. He went from a highly regarded Harvard lecturer to a top-selling business author, popular public speaker and well-traveled consultant. He’s visited 51 countries while taking his happiness message to giant corporations, African villages and the famed St. Jude Children’s Research Hospital. His TED talk on “The Happy Secret to Better Work” is among the most watched of the presentations with 4.7 million views and counting. Flashing an infectious smile and speaking in rapid-fire sentences at his public appearances,  Achor combines striking statistics with compelling anecdotes.

His message is a simple one: We can choose a positive interpretation of our experience.

“The human brain is like a single processor in a computer,” he said. “We have a limited amount of resources, so what we attend to first in our world becomes our reality.”

Achor has popularized research and evidence that support the idea that seeing the sunny side pays off. His own findings and other studies indicate that our commonly held formula for fulfillment — that success makes us happy — is exactly backward. Our all-consuming quest for success in fact may be leading us down the path to unhappiness, he argues, while a focus on happiness first tends to lead to better outcomes in life and business.

As an example, Achor points to a hospital where employees were trained to make eye contact with patients and visitors within 10 feet and say hello at 5 feet. Six months later, the hospital reported increased patient visits and a 5 percent rise in “likelihood to refer” — a key predictor of customer satisfaction. In effect, Achor wrote, the hospital changed from what is normally perceived as “a place of sickness” into “a positive environment.”

Achor also provides practical advice. He has devised a method for building happiness habits that centers on doing one of five things for 21 straight days. The five are simple enough: exercising for 15 minutes; performing a random act of kindness, such as an unprompted thank-you letter; meditating; writing in a journal; or scanning the past day for three moments for which you are grateful — what Achor and others call “gratitudes.”

He promotes these practices with the promise that doing them for just three weeks generally creates lasting changes in happiness levels. And his feel-better formula seems to strike a chord with people, who often bring it into their personal lives.

“A lot of the companies we work with, they start importing these ideas home to their families,” Achor said. “They start doing gratitudes around the dinner table.”

Evangelist of Positive Psychology

Achor stands on the shoulders of scholars and clinicians who have argued in recent decades that psychology should go beyond Sigmund Freud’s quest to turn “hysterical misery into common unhappiness.” The University of Pennsylvania’s Martin Seligman and others have explored ways to raise levels of well-being, and started observing connections between optimism and business outcomes.

Today, positive psychology is finding a receptive audience in companies. Consider bosses like Zappos.com chief executive Tony Hsieh, who made a happy culture central to the online retailer and then wrote a popular book about it. Meditation and mindfulness — close cousins to positive psychology — are becoming mainstream. And consumers increasingly look for companies that demonstrate kindness in their operations.

Positive psychology is “on the right side of history in the business world,” said Dan Bowling, who teaches positive psychology at the University of Pennsylvania and blogs on the subject for Workforce sister publication Talent Management. He says Achor’s greatest contribution to the field isn’t so much his academic work on positive psychology, but his role as an effective teacher and evangelist of the message. “He’s a great communicator — a great popularizer,” Bowling said.

But Achor isn’t satisfied. Despite his achievements, he has noticed positive psychology initiatives don’t always take root. The lesson for him is that people need a deeper willingness to believe their mindsets and actions make a difference. “If a person doesn’t believe that change is possible, then they won’t make any of these changes at all,” he said.

Achor tackled this question of underlying beliefs in his new book and has come up with a set of terms and tactics designed to lighten up even die-hard pessimists.
“What we’re looking at now is not just happiness. What we’re looking at is ‘positive genius,’ ” Achor said. “It’s the ability to continually construct positive and successful realities within whatever environment you’re in, based upon true facts.”

Achor’s recommendation that most applies to management is “positive inception.” This concept, he said, is similar to the movie “Inception,” where Leonardo DiCaprio and others generate dream worlds that are in some ways quite real.  
“The final step is actually sharing that positive reality with other people to sustain it,” Achor said. “They create what we call a success franchise. They create a pattern that can, when shared, cause others to shift their reality.”

These latest arguments and tactics are not as intuitive as the daily gratitudes and other happiness habits spelled out in Achor’s first book. But he has tried to make them more concrete with a 66-page parable. “The Orange Frog: Sparking a Culture of Positivity, Happiness and Success” is the story of Spark, a frog living in a community of green frogs beaten down by storms and hunted by herons. Spark is initially outcast because he has a bit of orange coloring, which increases as he does things like appreciate the beauty of a pond and enjoy a swim. But he chooses to embrace the orange. And his positivity proves contagious to all the frogs around him, improving their fly hunting as well as their ability to weather storms and avoid heron attacks.

Just Mumbo Jumbo?
But Achor’s metaphor and approach can raise eyebrows. Does positivity in the real world always ward off danger and translate effortlessly into success? In addition, Achor’s talk of positive geniuses, positive inceptions and success franchises can sound like self-help mumbo jumbo.

Indeed, not everyone is convinced Achor and positive psychology are the answer for individuals or organizations. Among the critics is Michael Shermer, publisher of Skeptic magazine and a columnist for Scientific American. Motivational speakers and programs can raise people’s enthusiasm and performance over short periods, but the evidence on sustained progress is thin, he said. “There’s very little data on how effective it really is for corporations,” he said.

To Shermer, prescriptions to construct a positive reality sound a lot like the “reality distortion field” that Steve Jobs famously cloaked himself in. While it may have helped Jobs press forward with breakthrough products, it also seemed to blind him to the best way to treat his cancer, Shermer said.

Achor, though, denies he’s calling for any distortion of the facts: “Positive inception is about how you get others to believe in a positive reality — just another term for positive leadership.”

Portraying orange as adaptive for his frogs was anything but fiction, Achor said: “In the real world of business, the greatest competitive advantage is a positive and engaged brain.”

Achor is winning converts to his conclusion and his color, judging by the orange-adorned cubicles at Insurance Intermediaries Inc., a Columbus, Ohio-based unit of Nationwide Insurance. Triple-I, as the unit is known, is made up of about 250 employees who focus on insurance products in specialized areas including workers’ compensation. Gary Baker, president of the unit, said some 85 percent of his staff have gone through a two-day training centered on “The Orange Frog” this year as part of an effort to revitalize the team.

Achor’s ideas resonated with Baker, a former soccer coach. And he estimates that 40 to 50 percent of his employees are now enthusiastic about the happiness advantage message. The proof? Some 40 percent of the gray cubicles have been decorated in “Orange Frog” themes. People are jotting down gratitudes for public display. Groups of co-workers have sprung up to do things such as run in the Columbus marathon, discuss TED talks and welcome new employees.

Baker conceded it is hard to draw a direct line between the positivity campaign and profits, but said revenue is running 5 percent ahead of the plan so far this year. And he argued that has something to do with the cheerfulness that’s spreading to ever-larger numbers of his team. “More people start coming over, and there becomes a tipping point,” he said. “That just becomes the culture.”

That culture is converting the skeptical as well as the already-optimistic. Karen Slater-Jones, who is in her 50s and has worked at the company for seven years, admits she had her doubts about Achor and “The Orange Frog.” “I’ve taken several motivation-type classes in the past,” she said. “If you don’t have it in your face all the time, you forget about it.”

But the logic that positivity lifts sales performance rang true with Slater-Jones. And through small steps she helped keep the concepts front and center. Not only did she decorate her cube as a lily pad, but she started sending the team an email with a positive thought of the day. She later morphed the email into a tool for employees to share interesting facts about themselves. Achor’s parable about Spark the frog has pushed the team in the right direction, she said. “This puts a little spark under our chairs and helps us to do a better job.”

Sunshine in the Darkness
Is it really possible, though, for Achor’s gospel of sunniness to connect on a massive scale with a U.S. workforce that is largely gloomy? Less than half of U.S. workers are satisfied with their jobs, according to 2013 research from the Conference Board. Recent Gallup research found that baby boomers and Gen X employees are “distinctly less engaged than others” — yet they make up nearly 90 percent of the U.S. workforce. Part of the problem has to do with the intensification of jobs during the tepid recovery — many employees are working longer hours with fewer resources.

But stressful work situations play right into a primary point made by Achor and positive psychologists: It’s possible to approach harrowing circumstances with a happiness lens. After all, Achor points out, stress can improve memory and intelligence, create deeper relationships and lead to a heightened sense of meaning. What’s more, reframing stress seems to work. Achor, along with another researcher, used a three-minute video to teach managers at financial services firm UBS how to view stress as enhancing rather than debilitating. Six weeks later, that group had better productivity as well as a 23 percent drop in fatigue-related health problems compared with a group that saw a video portraying stress as traumatic.

To Achor, the precepts of positive psychology apply even in dire situations. Think of Martin Luther King Jr. eloquently battling segregation with his letter from the Birmingham jail or Mahatma Gandhi peacefully protesting for Indian independence under the threat of British military suppression.
King, along with Catholic charity worker Mother Teresa, was not known for smiling, Achor said. But he argues they were happy just the same, and in a way he hopes to see legions more.

“Happiness is the joy one feels striving after their potential.”

So says the high priest of positivity. Even the skeptics are listening.

Ed Frauenheim is associate editorial director of Human Capital Media, the parent organization of Workforce. Comment below or email him at efrauenheim@workforce.com. Follow Frauenheim on Twitter at @edfrauenheim.

Posted on August 11, 2013June 29, 2023

2013 Game Changer: Katie Nedl

Just like the investment professionals she serves, Katie Nedl saw an opportunity others might miss and seized it.

Nedl, 33, is global head of benefits at BlackRock Inc., an asset management firm. BlackRock recently rolled out a brand campaign targeting individual—rather than institutional—investors. Viewing BlackRock’s own employees as individual customers as well, Nedl decided to piggyback on the external initiative with an internal campaign that would call attention to the firm’s financial benefits.

In just six weeks, she snagged buy-in from senior management and created a global financial wellness program for employees.

The program repackaged existing benefits, made resources and benefits available to workers’ immediate family where possible and included informational events. BlackRock financial resources, educational programs and benefits have been brought together on financial wellness pages accessible through the firm’s HR portal.

Nedl’s work seems to have paid off: Employee surveys indicate the perceived value of the benefits program increased significantly after Nedl launched her campaign.

Ed Frauenheim is associate editorial director of Human Capital Media, the parent organization of Workforce. Comment below or email editors@workforce.com. Follow Frauenheim on Twitter at@edfrauenheim.

Posted on August 8, 2013June 20, 2018

Improving Customer Service

Dear Stepping Stones:

In order to “change the paradigm for customer service” in your organization, we suggest a multi-pronged approach that transforms all parts of the organization in parallel: customers, employees, management and alignment.

Customer Service: Nurturing Relationships

Customer service is about building relationships with customers. A critical aspect of relationships is trust. There is a bicycle shop in New England that offers test rides to potential customers. When a customer offers to leave a deposit or ID as surety for the bicycle, he is politely turned down. The company is demonstrating that it trusts the customer and finds that the customer is more inclined to reciprocate. Sales are brisk and there are very few instances when a bicycle is not returned.

In the long run, this type of trust breeds loyalty, which in turn fosters the perception of a positive customer service experience. Is there similar low-hanging fruit in your business in which a simple yet meaningful change in approach might breed trust with your customer? 

Employees in the Value Zone

In his book Employees First, Customers Second, Vineet Nayar, vice chairman of HCL Technologies, writes that customer service falls into the “value zone.” Nayar describes how he changed his company’s culture and dramatically improved customer service by turning the traditional management pyramid on its head. Nayar made managers and the enabling functions (human resources, finance, training) accountable to those who create value. He implemented a system for tracking the support given to workers in the “value zone. As the support from the organization increased, so did customer satisfaction. The principle behind Nayar’s philosophy is that the customer experience will mirror the employee experience.

Management Sets the Tone

A positive work experience will encourage employees to demonstrate the desired values and behaviours. However, this experience will only be felt if, and only if, those values are clearly communicated by management and then interpreted, rewarded and consistently modeled by senior management – consistently being the operative term. Management will also need the courage to be intolerant of behaviors that fall outside of the values.

Alignment

Before proceeding with the above tactics, you will want to verify that the values you have chosen are the right ones for your organization. Are they aligned with your vision? Are they core values, aspirational values or merely “permission-to-play” values that do not provide the necessary clarity your employees need. You should then measure the alignment between those values, the behaviors demonstrated today, and the culture embedded in your existing people systems: recruitment, orientation, development, performance management and rewards. Your plan of action will become very clear with this type of assessment. We recommend two books that should help: “Building A Values-Driven Organization,” by RichardBarrett and “The Advantage” by Patrick Lencioni. Both have accessible tools to help you in this regard.

If you intend to develop a high-performing organization that excels at customer service, looking at your values is an excellent starting point. This approach is not for the faint of heart because it only works if everyone goes all in. The rewards, however, are worth it.

Source: Dominique Giguère and Jed DeCory, Currents Group, Toronto, Ontario, Aug. 6, 2013

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

Posted on July 29, 2013June 20, 2018

How Do We Design a Training Roadmap for Our Company?

Dear Growing with Gusto:

You are right on target with your thinking. The investment in training that an organization makes shows employees they are valued and that they are part of a supportive workplace. Employees who feel appreciated and challenged through training opportunities feel more satisfaction toward their jobs, making them more committed, loyal and engaged.

A training roadmap prepares employees for the next level of their careers. It arms them with the skills they need in order to make positive contributions to their organization and builds their confidence along the way. A training roadmap helps individuals grow personally and professionally.

Before you get started mapping out the roadmap, you will need to determine if your framework is for all employees or for certain employees once they reach a certain level. You may want to start with supervisors and above as this sector of your population will likely be where you fill your pipeline from. You will also need to determine what method training will be offered: formal classroom training, e-learning, developmental assignments, self-directed activities or a combination.

Each managerial level should have specific performance objectives as well as a specific set of core competencies developed for each level. Competencies are observable and measurable skills, knowledge, abilities and characteristics.

In addition to the core competencies, organizations should also add common learning experiences that individuals can gain skills in for their particular leadership level.

Be mindful that when assessing individuals for training, it doesn’t matter what department they are in. We aren’t talking about specialized, technical training that is specific to their area (like IT or accounting). We’re talking about training in the skills that are crucial for all supervisors, regardless of their subject matter expertise.

Remember that development really only happens via a partnership between the employee and the manager. No one can really “develop” someone else, without that individual’s intentional participation.

It will be important to determine which individuals want to be a part of your journey. Beginning with an assessment to determine where the individuals are today is a good starting place. From there, weave your way through their (and your) objectives, identify learning experiences, schedule course options, identify target dates, determine cost and support and finally, how the objectives links to the organization’s vision, mission and strategic plan. All are important steps for an individual’s career development as well as your organization’s growth.

Source:  Margaret Walker, Futuresense, Inc., Costa Mesa, Calif., July 10, 2013

Posted on June 19, 2013August 6, 2018

How Should We Conduct a Cross-Training Session?

Dear Don’t Want Hurt Feelings:

Your question echoes a familiar theme, but with an interesting and particularly useful twist: focusing on how cross-training affects the engagement of those sharing their established skills, rather than only on those acquiring new skills.

Cross-training is a constructive activity that we encourage you to pursue, in spite of your concern. In addition to the undeniable benefit of helping people acquire new skills, cross-training produces a host of other dividends for workers and employers alike, not to mention customers.

A crucial first step is to think of cross-training as “skill sharing,” and to talk about it in those terms. Be careful about entirely replacing the more traditional term with what might be seen suspiciously as jargon or “code speak.” Be clear with everyone that cross-training really is the process of sharing skills and abilities across a greater span in the organization.

Next, if this endeavor is to be successful, the sharing has to be multi-directional. For the sake of discussion, suppose we have two groups, A and B. Group A is being asked to cross-train Group B, and that’s the extent of it. As your question recognizes, Group A will naturally begin to ask if this is a reflection on their performance, and also will wonder what’s in it for them if they give up something that distinguishes them in the workplace.

It may seem blindingly obvious, but if cross-training indeed is not a reflection on people’s performance, then say so out loud and for all to hear. Make your communication clear, early and transparent to avert misunderstanding.

But the very heart of this issue is to eliminate the “us vs. them” aspect of cross-training. Do this by making sure everyone gains something in the exchange of skills and knowledge. Design the process so that the members of both Groups A and Group B acquire new skills and increase their value in the organization. Then, communicate precisely how all employees benefit by focusing on the following:

  • Being asked to share skills reflects the organization’s confidence in your performance, than on doubts about it
  • Being trained in a variety of tasks, skills, and functions enhances job security. People who fill multiple slots are less vulnerable to staff cutbacks than those with limited skills
  • Having a widely cross-trained workforce makes it easier for managers to approve requests for vacation and other time off
  • Cross-trained workers fill a variety of needs report, which results in greater fulfillment, job satisfaction and higher engagement
  • Perhaps an even greater benefit than acquiring new skills is gaining a new perspective. Cross-training gives workers a needed sense of the interdependency of the various functions within the organization. It breaks down the “silos” that exist, even in small parts of an organization. This in turn puts people in closer contact with the meaning of their work and the source of their paycheck.

Finally, remember that a person’s natural talent in one area doesn’t guarantee a similar knack for everything else. Just as you hire for job fit, cross-train with an eye to that as well. Don’t force it.

SOURCE: Richard Hadden and Bill Catlette, Contented Cows

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

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