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Posted on March 9, 2005July 10, 2018

Few Regions Are Immune to the Need for Nurses

Nurses unhappy with California Gov. Arnold Schwarzenegger’s policies concerning nurse-to-patient ratios and his interest in moving state retirement plans to a defined-contribution system protested this week during his visit to New York.


The California Nurses Association, the National Nurses Organizing Committee and the American Association of Registered Nurses vow to follow Schwarzenegger around with picket signs.


Schwarzenegger is only one of many government officials grappling with human resources issues as they affect the nursing field.


In Scotland, the Royal College of Nursing is lobbying for a new law that would reduce patient-to-staff ratios in that country. Employees in Scotland say patients are at risk and employee morale is sliding because of a lack of nurses, according to Europe Intelligence Wire.


Caribbean companies have their own problems. The Caribbean Media Corp. reported this month that nurses in St. Lucia and other countries are taking jobs in the United States and Europe. Frustrated with their pay and working conditions at home, the nurses’ exodus could eventually cause a health care crisis in the Caribbean.


Best practices
Despite hospitals’ challenges, there are success stories. In South Carolina, Spartanburg Regional Healthcare System reduced turnover from 24 percent to 4 percent through a combination of incentives, better training and education assistance and more nurse-friendly workplaces, according to the local Herald-Journal. The Herald-Journal reports that the most effective program in the hospital is an online auction that allows nurses to bid on shifts that are going understaffed.


In Nebraska, Saint Francis Medical Center has reduced turnover by implementing a job-shadowing program, recruiting more from other fields and by simply listening better to employees’ needs and suggestions.


Frank Heasley, president and CEO of MedZilla, a job board focused mainly on the health care industry, tells Workforce Management that many of the nurses looking for work are hoping to do “anything but nursing.”


Many, he says, are looking for jobs at pharmaceutical companies, either working in labs or otherwise involved in drug trials, or working as salespeople. Drug company postings, in fact, are splashed all over Medzilla’s home page, including ones from Wyeth, Schering-Plough, Lilly, Amgen and Pfizer.

Posted on March 4, 2005July 10, 2018

Dear Workforce How Do We Tell Employees That Paid Vacations Are Out

Dear Kiss:



We presume that you have carefully considered the implications (legal and otherwise) of discontinuing accrued vacation as an employee benefit. Our first suggestion: send someone you’re really mad at to make the announcement, and be sure to provide the person with a large object to hide behind.

Failing that, here are a couple of suggestions that may help.

Don’t wait until the last second to announce the change. You’ll fare much better by making the announcement as soon as a decision is reached and a comprehensive implementation plan is fully developed. And, taking a lesson from some recent CEO trials, be unfailingly honest about what you’re doing and why. You stand to gain nothing by waiting, waffling or fibbing.

Your plan must address the conditions necessitating your decision, alternatives considered, relative fairness, timetables for using up vacation time, and provisions for taking unpaid leave going forward (because people still will take time off). You must communicate these objectives with an abundance of credibility, too.

Face-to-face town hall-type meetings, preferably conducted by senior company leaders who finalized the decision, might be the best format. Even for those who feel comfortable with contentious issues and are adept at dealing with them in a public setting, a few practice sessions with some bone-honest coaching wouldn’t be a bad idea. The meetings should begin as soon as possible after your management signs off on the idea.

This will be a hot topic of discussion between employees and their families, so provide them with some written material to take home to facilitate discussion. Expect to field media inquiries about the matter. Your media-relations representative needs to be clearly identified and well prepared.

Finally, listen for unusual signs of employee discontent. Schedule an employee survey for 120 days after the announcement. In the meantime, ask members of your human resources and leadership teams to keep you apprised of what they’re hearing. Good luck.

SOURCE: Richard Hadden and Bill Catlette, co-authors,Contented Cows Give Better Milk, April 7, 2004.

LEARN MORE:No Relaxation for Your Vacation Policies.

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

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Dear Workforce Newsletter
Posted on March 3, 2005July 10, 2018

Fiorina Firing Highlights Lack of Top Women

The departure of Carly Fiorina from the top slot at Hewlett-Packard last month launched a frenzy of public speculation and media coverage analyzing every aspect of her tenure, her leadership style and whether or not her gender played a role in the ouster.


Fiorina was at the helm of the $80 billion technology giant for five and a half years and was arguably the most powerful woman in corporate America. That made her an icon and the ultimate role model for women in business as she navigated the male-dominated technology industry and steered the 11th-largest company in the Fortune 500 through an industrywide downturn and a controversial proxy battle over the company’s $24 billion merger with Compaq.


But as the dust settles, and as most concur that Fiorina’s firing was based on performance and not gender-related, a larger issue looms. With her departure, the number of female CEOs of Fortune 500 companies would have dropped from eight to seven, had Sara Lee not appointed Brenda Barnes chief executive the very next day. Even as the number remains static at eight, Fiorina’s exit is bringing new attention to the gender imbalance that remains at many of the largest corporations.


“Carly’s departure has been such a big story not because there is a gender-related message in her leaving,” says Elissa Ellis, executive director of the Forte Foundation, a group working to increase women’s leadership in business. “This is a story because one of only eight women CEOs left, and the question is, why do we only have eight, and what can we do to grow that number so it’s not a story anymore?”


Recent data compiled by Catalyst reveals that at Fortune 500 companies, women hold 15.7 percent of corporate officer positions and 9.9 percent of corporate line officer positions and make up just 5.2 percent of the top-earning corporate officers. And the eight female CEOs make up just 1.5 percent of all CEOs at the nation’s largest companies.


Unless companies begin taking a conscious look at who they have filling the profit-and-loss positions in their pipelines, the number of women at the top won’t change anytime soon, says Betty Spence, president of the National Association for Female Executives.


Spence believes a lack experience in the jobs that have P&L responsibility is a major reason so few women command top slots.


“Traditionally, women have been benignly steered into staff positions like communications, human resources and, more recently, legal and finance,” she says. “Those are dead ends. Without profit-and-loss experience, you can’t move on.”


A recent Catalyst study of 353 Fortune 500 companies reveals that companies suffer when there is a lack of women at the top. The data shows that from 1996 to 2000, companies with the highest representation of women in top management achieved 34 percent to 35 percent better financial performance (as measured by return on equity and total return to shareholders) than the companies with below-average female representation.


—Gretchen Weber


 


Posted on March 3, 2005June 29, 2023

Wal-Mart’s Man With a Mission

Pepsico inc. executive Ron Parker recalls what it was like to stroll through one of the company’s California bottling plants a decade ago with the senior operations chief and to hear rank-and-file employees holler out the guy’s name with affection and respect.



    “You got a chill hearing that,” Parker says.


The well-liked executive was Lawrence V. Jackson, a corporate star who in 2002 was named one of Fortune’s most influential black executives and was hired in October to be Wal-Mart Stores Inc.’s chief human resource officer. As the leader of the biggest private workforce in the world, at 1.5 million employees, he’s going to need that kind of respect.


    Faced with monumental class-action sex discrimination and wage lawsuits, continued rapid growth and escalating union-organizing activity, Wal-Mart’s new chief people officer will have to be a peacemaker with a tough bottom-line business approach, analysts say.


    In November 2003, the company launched an Office of Diversity. Jackson, who reports directly to CEO Lee Scott and meets with him daily, is now in charge of the company’s diversity effort. As executive vice president of Wal-Mart’s people division, Jackson is also responsible for planning, training, executive development, recruiting, succession planning, human resources technology, culture change and regulatory issues.


    “The biggest problem at Wal-Mart is its extremely tight company culture,” says Brad Seligman, the attorney spearheading the class-action discrimination lawsuit. “I’ve been told by people inside that it’s very hard for an outsider to come into Wal-Mart, and it takes a long time to get assimilated and to assimilate.”


    But several people who’ve worked with Jackson say the 51-year-old Harvard MBA may not have any real experience in human resources, but he just might be the right person for the Herculean job.


    He’s a man who defines himself as a kid from a poor background who learned leadership skills at an exclusive private military high school, an admired manager who is known for an impatient, in-your-face style, a veteran of operations who is a master at schmoozing. It’s a skill he’s put to use at tasks ranging from driving out unions at Pepsico to boosting revenues at Safeway Inc.


    Management consultant Price Cobbs, who has known Jackson for 15 years and included him in a book he co-authored, Cracking the Corporate Code: The Revealing Success Stories of 32 African-American Executives, refers to Jackson’s confrontational style by saying, “Sometimes in meetings the brother (Jackson) would go off.


    “He brings a level of passion to his work that is admirable but at times it needs to be dialed down.”


    On the other hand, Cobbs describes Jackson as an “astute politician” and “master networker” who instills trust in employees, managers and board members. Adds Parker, now senior vice president of human resources for Pepsico’s Frito-Lay division, North America: “(Jackson) sent a message of trust, and if you didn’t embrace that message of values, trust, respect and integrity for everyone, you were not on his team long.”



“The biggest problem at Wal-Mart is its extremely tight company culture. I’ve been told by people inside that it’s very hard for an outsider to come into Wal-Mart, and it takes a long time to get assimilated and to assimilate.”



    For Jackson, being liked is about getting a job done. Parker says that he was instrumental in helping a few Pepsico facilities on the West Coast decertify their unions, a move that doesn’t usually engender affection from workers. This entry on Jackson’s résumé may serve him well as Wal-Mart prepares to battle what could be a $25 million union-organizing effort by the AFL-CIO this year.


    “This guy’s marching orders are to keep Wal-Mart nonunion,” predicts Paul Clark, a professor of labor studies and industrial relations at Penn State University. “If he fails at that he won’t be in the position that long.”


    Meanwhile, because of the gender discrimination suit, “people inside the company are saying there’s a difference in the treatment among men and women, whether they’ve experienced it or not,” says Sheryl Willert, a board member for the Defense Research Institute. “People question the motives of the employer and their actions, and will start to lose trust.”


    Willert says that Jackson’s most pressing responsibility will be building trust.


Early ambition
    Much of what is known about Jackson comes from his long record in corporate America, recollections from former colleagues and schoolmates, analysts who know his work and press accounts. He canceled two interviews with Workforce Management to be held at Wal-Mart headquarters in Bentonville, Arkansas, one on the same day the company embarked on a public relations blitz to counter its bad guy/stingy employer image in the press.


    Jackson did agree to answer questions via e-mail. Despite his reluctance to be interviewed or photographed for this story, a portrait of him emerges from a wide variety of sources.


    In numerous articles, he says he grew up in southeast Washington, D.C., from humble beginnings. “I have been poor most of my life,” Jackson told Newsweek in a 1979 article about budding MBAs.


    He described himself in the story as a one-time teenage militant. “When you’re growing up on the city streets, you know somebody’s going to have the say,” he told the magazine. “I came to realize it might as well be me.”


    In a 2002 article in the Pleasanton, California, East Bay Business Times, he says he was “a disruptive, mischievous kid” who “pulled a few fire alarms and talked too much in class” and wound up getting kicked out of a couple of schools.


    His late father, Vincent, was a postman and a waiter for Marriott, and his mother, Mattie, worked for 35 years as an examiner at the Bureau of Engraving and Printing, putting in many hours of overtime to help pay for his education, he says. In the late 1960s, he attended the all-boys, military St. John’s College High School in Chevy Chase, an exclusive Maryland suburb two hours away from his home.


    While at St. John’s, he began to demonstrate leadership skills. “He was a very responsible, well-respected young man who was respected as a leader,” says Brother Timothy Dean, who was commandant at the school when Jackson attended and is now retired.


    Jackson was a big kid who played football, participated in the French honor society and was a lieutenant colonel, the second-highest-ranked of 1,100 students at St. John’s.


    “Larry was all about relationships with faculty and people that could help him get ahead,” says Dr. Stephen Snow, a former classmate who now lives in Orlando, Florida, and is a gynecologist. “He was a lot tighter with faculty than the rest of us.”


   Despite advice from high school counselors to apply at midrange universities, Jackson set his sights on the Ivy League, and earned a degree in economics from Harvard in 1975. After college, he worked for two years at the Bank of Boston, returned to Harvard, where he earned an MBA in 1979, and spent a couple of years as a consultant for McKinsey & Co. before beginning his 17-year career at Pepsico.


    He held a variety of positions at Pepsico’s bottling division, including plant manager, chief operating officer and senior vice president of worldwide operations for Pepsico Food Systems.


Fostering diversity
    For a young black man with eyes on the highest leadership positions, the job at Pepsico came at a significant time. Robert Stringer Jr., a management consultant who worked closely with Jackson at Pepsi, says that in the 1980s, CEO Roger Enrico was particularly keen on marketing to black consumers.


    “Enrico was extremely interested in getting the upper hand on Coke when it came to the (African-American) market,” Stringer says. “He knew he couldn’t do that unless the company had a robust diversity initiative within its walls. He enlisted people like Lawrence.”


    Stringer says Jackson was fervent about creating equity for black employees at the company and he “was action-oriented, more so than anyone else in the black community at Pepsi. He was constantly pushing, sometimes over-pushing, to do stuff. He was a bit ahead of his time.”


    Jackson says he recruited and mentored many blacks at Pepsi and helped create the first black managers association at the company. InCracking the Corporate Code, he talks about how his own successes emboldened him.


    “As the only black line manager at Pepsi-Cola, and then the only black vice president, I was in a position to protect all the corporate people trying to promote diversity,” he said. “I had the power–the line results, the budget–so nobody could discredit me.”


    His passion for diversifying the workforce was matched by his enthusiasm to drive revenues. Parker recalls a meeting in the early 1990s about the challenge of private labor manufacturers when Jackson was the vice president of manufacturing for the bottling group on the West Coast. The topic was whether to promote 3-liter bottles heavily given that the private-label competitors were doing so.


    Jackson’s perspective was, ” ‘Let’s not play into the hands of the competition,’ ” Parker says. “He was strong on business dynamics. He was so passionate about driving change that that passion sometimes led into challenging in a direct way. He would get animated, use his hands.”


    Parker says he and Jackson developed a code that would be a signal to Jackson when he was getting too in-your-face with other managers. Parker would either say aloud “L.J.” or he would stand up.


    While at Pepsi, Jackson moved from Texas to California before settling in Atlanta. His wife, Kimberly, is a Harvard graduate who was an investment banker before becoming a homemaker. The couple has three children.


    Jackson left Pepsi in 1997 to become senior vice president of supply operations at Safeway, where one of his chief responsibilities was to grow the private-label business. Neil Stern, a senior partner at Chicago-based McMillan-Doolittle, a retail strategy firm, worked with Jackson during his years at Safeway and describes him as a hands-on manager who “very much believes in setting a vision (and) taking that vision through to execution.”



“He was strong on business dynamics. He was so passionate about driving change that that passion sometimes led into challenging in a direct way. He would get animated, use his hands.”



    Coincidentally, the supermarket industry at the time was coming under attack from large discount chains such as Wal-Mart, Stern says. Jackson was part of the team that had to figure out how to change the Safeway model to compete. According to Stern and published reports, Jackson was successful. During fiscal 2001, the East Bay Business Times reported that Jackson was given credit for generating a big portion of the company’s $34 billion in revenues.


    After Safeway he briefly held the highest position yet in his career as COO of Dollar General in 2003, where his efforts were focused on the firm’s theft rate and high employee turnover.


    Stern believes that Jackson will move boldly to make changes at Wal-Mart. “Once he understands the vision he will build and design programs around that vision. He will say, ‘We can no longer stand back and think our superior business model will carry the day. Now we have to be aggressive in marketing why this is a good place to work, why it should remain a nonunion environment.’ ”


    Stern made this prediction to Workforce Management before Wal-Mart embarked in January on its nationwide “unfiltered truth” ad campaign, which featured full-page ads in 100 newspapers across the United States. Wal-Mart CEO Scott said in launching the effort that “it was time for the public to hear the ‘unfiltered truth’ about Wal-Mart, and time for the company to stand up on behalf of a workforce that includes 1.2 million Americans.”


    Was this Jackson’s handiwork? Wal-Mart spokeswoman Clark says Jackson was an “integral part” of the recent campaign but, she adds, the retailer had embarked on a broad public relations effort well before Jackson arrived.


Union rumblings
    At a time when the AFL-CIO is embarking on a large organizing campaign, Jackson has his work cut out for him. When asked if Jackson’s primary function is to keep unions out, Wal-Mart spokeswoman Clark says that “our associates are the ones who decided whether or not they want a union.” (There are no unions at any Wal-Mart stores in the United States. Last month the company closed a store in Canada after its employees voted to form a union, saying that the store was unprofitable.)


    Coleman Peterson, the retail giant’s former human resource head, oversaw a labor team that would swoop down on stores where union activity was percolating. Peterson, who now runs his own human resources consulting firm and says he left Wal-Mart because he had enough of retail after three decades, maintains that the teams were an effort to educate local managers about labor laws.


    But Jill Cashen, a spokeswoman for the United Food and Commercial Workers union in Washington, says the tactic was used to “intimidate workers.”


    Jackson, meanwhile, sees himself as being one with the masses. “My upbringing taught me the importance of respect for individuals, and I tried to build that relationship with frontline workers,” he said by e-mail.


    Steven Katz, author of Lion Taming: Working Successfully With Leaders, Bosses and Other Tough Customers, says Jackson’s task is to be authentic with workers, but at the same time not alienate executive officers. The trick is “not to be viewed by either management or the employees as selling out.”


    As others try to predict what the chief people officer will do, Jackson says of his new job, “Hopefully, others see that I have a drive to get things done and a passion to get everyone going in the same direction.”


    He’ll need all the drive and passion he can muster. Wal-Mart has become the butt of jokes on everything from “South Park” to late-night TV; communities fight to keep the retailer out; the perception of its jobs and wages is at an all-time low; labor-related lawsuits are rampant; and there’s a workforce of 1.5 million and growing.


    Jackson credits his wife with helping him make the decision to accept the job. “She was instrumental in persuading me to come to Wal-Mart and looked into my heart and said, ‘You need to go do this.’ She thought if I didn’t explore this, I would regret it. She made a huge sacrifice to make the move.


    “She thought Wal-Mart’s culture fit me perfectly,” he says.


    Those who know what Jackson is up against say his job will be difficult. He’ll have to run the human resources department almost like a military operation, says Eugene Fram, the J. Warren McClure research professor of marketing at the Rochester Institute of Technology’s College of Business in New York.


    While strict policies are critical, Jackson will have to be responsible to his employees in an “intelligent manner,” Fram says. “He needs to develop a deep understanding of the culture, talk to workers and quickly figure out where the problems lie.”


    He must earn the respect of employees, just as he did at Pepsi. Fram points out that if even 1 percent of Wal-Mart’s workers have problems or create them, that equals 15,000 problems. That means that one of Jackson’s biggest challenges will be this: “He’s got to watch out for ticking time bombs.”


Workforce Management, March 2005, pp. 32-38 — Subscribe Now!

Posted on March 1, 2005July 10, 2018

What Employers Should Know About Blogs

Blogs, the online diaries that allow people to share their thoughts with the world, have become a communications phenomenon, influencing politics and the media. But they also raise significant legal issues for employers.



    More than 5 million blogs (or Web logs) currently exist, and that number is rapidly growing. Last year, bloggers came out in droves to support former Vermont Gov. Howard Dean, and for a time it appeared that, riding the wave of their support, Dean would win the Democratic nomination for president. More recently, bloggers are credited with having created the storm over the CBS news report that led to the downfall of Dan Rather. While the true impact of blogs remains to be seen, their power is evident in the fact that businesses now use blogs as marketing tools.


    Blogs, however, like other Internet venues such as e-mail and Web sites, may be used by employees in ways that harm employers. Employees might post trade secrets or otherwise sensitive information about their employers, defame the business or its employees or engage in harassing or other inappropriate conduct.


    Recently, numerous bloggers who maintain blogs outside the workplace have been fired for publicly posting sensitive information or defaming their employers on the Internet, or just for posting inappropriate content with an actual or implied connection to their employer.


    To protect against employee misuse of blogs, private employers (public employers’ ability to act may be further limited because of employees’ 1st Amendment rights) should implement policies that address the Internet activities of their employees during and after work, while being sure not to infringe on employee rights. It’s important to:


  • Know your company’s rights and your employees’ rights as they relate to blogs, including potential state restrictions on your ability to act.


  • Create an unambiguous office policy regarding blogs and/or incorporate blogs specifically into your computer and Internet usage policies.


  • Clearly communicate the policy to your employees.


  • Look before you leap. This is a rapidly evolving area of law, and employers are well-advised to consult legal counsel before taking action based on an employee blog.


Company and employee rights
    Generally, employees who maintain blogs that disparage or otherwise reflect badly on their employers may be subject to discipline or legal action (as allowed by applicable state law).


    However, employees do have rights that employers should be aware of. Section 7 of the National Labor Relations Act allows employees to discuss wages, benefits and other terms and conditions of work with other employees. While Section 7 requires concerted activity, and blogs are generally unilateral, they may in certain circumstances be seen as meant to foster employee discussion and therefore might be viewed as concerted activity.


    Moreover, as blogs become more commonplace, they are increasingly likely to be equated with e-mail use. Because Section 7 allows employees to use e-mail to discuss certain workplace issues, courts might also frown up certain restrictions on blogs. Employers must be careful to balance these rights with their policies regarding work-related discussions on the Internet. Additionally, some states, such as New York, prevent employers from disciplining, terminating or discriminating against employees based on certain out-of-office activities unless they involve an illegal activity, moonlighting for another employer or other enumerated exceptions.


Creating a policy
    Fortunately, many employers already have policies regarding employee codes of conduct, defamation, and protection of trade secrets and other sensitive documents, as well as rules addressing employee computer, e-mail and Internet usage. If they don’t already, they should. These policies should be expanded to specifically discuss their application to blogs and other Internet venues such as chat rooms. Specific blog and chat-room policies should particularly address employee blogs or postings—except those protected under Section 7–that reflect badly on the company or its employees.


    Make sure your employees understand that writing anything that can be construed as harassment or discrimination based on gender, race, religion, age, national origin, disability or other protected characteristics, regardless of whether or not the company name is included, can open them up to disciplinary action.


Communicating with employees
    Blogs are very new and can raise legitimate confusion among employees, who may not understand that what they do in their private lives can impact their position in the workplace. It is important to clear up these misconceptions before misconduct occurs.


    If an employee does cross the line, the decision to take legal action against an employee isn’t one that should be made without careful consideration. Employers should consider legal issues, the impact on company morale and the potential for public relations problems before deciding to pursue disciplinary measures against an employee.


The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. Also remember that state laws may differ from the federal law.

Posted on March 1, 2005July 10, 2018

Hiring Revamp Makes the Grade

Within fairly recent memory, the hiring process at the Los Angeles Unified School District was cumbersome and discouraging: long lines, surly attendants, misplaced records and endless shuttling back and forth between two locations. But in a brief two years, the LAUSD, with its 746,000 students, 80,000 employees and annual human resources budget of $28 million, has metamorphosed into a desirable employer while saving taxpayers $10 million over a 24-month period.



    Much credit goes to retired Navy Capt. Deborah Hirsh, who took over as chief human resources officer in 2002. When she arrived at the school district, the malfunctioning hiring system was under acute stress because of legislation that raised the bar on teacher credentials.


    Under the 2001 federal No Child Left Behind Act, only 83 percent of the 36,000 LAUSD teachers were deemed to be fully qualified. The stats for new hires were worse: Only 67 percent of annual new hires made the standard.


    Hirsh says her primary challenge was to upgrade recruiting techniques to make the 3,000 to 4,000 new hires needed each year.


    “When I became a more senior officer, my ability to see the big picture worked well because I could go into an organization and improve it,” Hirsh says of her 26 years in the Navy. She began at LAUSD by whittling down her human resources staff from 400 to 300. She invested $65,000 in technology and marshaled computer hobbyists from the staff to help with applicant tracking and other technological issues.


    Under the old system, the LAUSD received 35,000 paper forms annually. Applications were lost or went unacknowledged, and potential hires waited months for a response. By then, many of the best had gone elsewhere. Now, an online application system makes it possible for applicants to receive a response within 24 hours, and those short-listed are promptly called in for interviews.


    “Once our recruiters had the proper technology and tools, they approached their work with a new enthusiasm,” she says. “Before, their frustration level was a drag on the process.”


    The school district switched from seasonal to year-round recruiting, offering contracts to budding teachers in advance of the hiring season. That approach allows the LAUSD to have an early pick of the new applicants with the best résumés.


    For its successes in streamlining the hiring process and, in doing so, improving the level of teacher qualification, the LAUSD is the recipient of the 2005 Optimas Award for Service.


Workforce Management, March 2005, pp. 53-54 — Subscribe Now!

Posted on March 1, 2005June 29, 2023

Looking Inward at Bell Canada

Like many other large companies, Bell Canada knows all too well the consequences of downsizing: high severance costs, employee dissatisfaction and an eventual brain drain. The Montreal-based telecommunications company streamlined its workforce by almost 33 percent between 1995 and 1998, and has been downsizing by 4 percent to 5 percent a year ever since.



    Bell Canada, which now has 43,000 employees and is part of Bell Canada Enterprises, experienced a sudden wake-up call two years ago when someone asked: Why aren’t departments that need to fill new positions looking first at talent in danger of being let go by other parts of the company? That question prompted the creation of a wide-ranging initiative called Bell People First that has redeployed more than 1,500 workers at risk for downsizing and saved about $36 million in severance costs during the first two years alone.


    Maureen Bell, a consultant with Bell Canada’s human resources department, says the first step was addressing a pervasive belief in the company that hiring managers used an underground network to fill jobs and that the organization didn’t support employees’ personal development. “They felt it was easier to get a job at another company than here,” she says.


    The Bell People First program was promoted through the company’s intranet, focus groups and teleconferences led by the CEO. New policies were introduced to encourage internal career mobility. To prompt internal hiring, managers were required to seek approval from their business-unit presidents when they wanted to hire someone from the outside. And before managers could even make such a request, they had to search for internal candidates for at least 10 days.


    Managers were also encouraged to look inside through a new development fund, which provided up to $5,000 of training for any redeployed employee who was in danger of being laid off. The training must address an immediate gap in the employee’s technical skills rather than teach general leadership skills or ongoing development.


    “This encourages managers to broaden the scope of their search and be more creative when hiring,” Bell says. The training fund allocated $1 million in 2003 and about $2 million last year.


    Ted Sun, a business consultant and business coach, notes that the cross-training of staffs is a proven way to strengthen a company, and a program like Bell People First has the benefit of not only keeping the best workers on board but also encouraging knowledge transfer across departments.


    Another barrier to employee movement, Bell Canada found, was managers who didn’t want to permit their workers to move to other positions. “Many departments succeeded at developing talent, but some were not readily willing to transfer or release their talent to other departments,” Bell says. “We wanted to develop ‘Bell talent’ rather than ‘department talent.’ ”


    Bell People First created a policy that allowed most employees to move to other positions without the agreement of their managers if they had completed 18 months in the current job and had a satisfactory performance rating. But even with that policy, managers could drag their heels on the timing of the transfers. Bell declared that all eligible employees be released to new positions within 30 to 45 days, unless doing so would hurt customer service.


    For its intelligent redeployment plan, Bell Canada wins the 2005 Optimas Award for Managing Change.


Workforce Management, March 2005, pp. 50-51 — Subscribe Now!

Posted on March 1, 2005June 29, 2023

Wells Fargo’s Diversified Assets

The 300 top leaders of Wells Fargo & Co., the nation’s fifth-largest bank in terms of assets, met for two days in late January to discuss what the 146,000-employee company considers its most important competitive advantage: its people. The annual Connections Conference focuses on the role that senior leaders play in engaging team members in living its values and achieving the company’s vision and strategic initiatives.



    Many firms herald their talent as their differentiation, but Wells Fargo has a record to support its rhetoric. When the financial services company posted a profit of $7 billion for fiscal 2004, an increase of 13 percent compared with 2003, CEO Dick Kovacevich rewarded employees with a special contribution in Wells Fargo common stock to their 401(k) plans. And despite a massive merger, the company minimized layoffs by retraining staff.


    At the Goldman Sachs Bank CEO Conference in December, Kovacevich said that “everything we do at Wells Fargo starts with our people. Why? Because when people are properly incented, rewarded, encouraged and importantly recognized, they provide better service, generate more sales and produce even better business results. This generates more revenue, which results in greater profits.”


    Wells Fargo wins the 2005 Optimas Award for General Excellence for its workforce management strategies that successfully integrated two companies, fostered revenue growth while retaining talent and held employees to high ethical standards. Here are highlights of the company’s work in six Optimas categories:


    Partnership: While human resources professionals at many companies struggle to be treated as business partners, that partnership has been enshrined at Wells Fargo. They are part of all key meetings and are expected to have as much of a voice about the strategy and direction of the business as they do about human resources practices.


    “The question about HR being a business partner is not a question at this company,” says Patricia Callahan, executive vice president and director of human resources. “It hasn’t been a question for a long time. The HR function is critical to maintaining the staff and maintaining the culture that drives the company.”


    Managing change: This is a proven skill at the growing company, which is itself the result of a merger. In 1998, Wells Fargo and Norwest Corp., a Minneapolis-based bank, agreed to a “merger of equals.” The combined entity adopted the name Wells Fargo, one of the best-known in banking, and moved its headquarters to San Francisco. Kovacevich, Norwest’s CEO, became CEO of the new Wells Fargo.


    Outsiders questioned the cultural compatibility. Norwest had relied on a “community bank” approach based on customer service. Wells Fargo had emphasized efficiency, favoring supermarket branches over full-service facilities.


    Upon the merger, a team with members from both predecessors analyzed the two cultures. Wells Fargo then purposefully planned its new culture and proceeded at a deliberate pace to minimize missteps. “We were very clear going forward that this is the blueprint for the future,” says Holly Kurtz, vice president of talent management, learning and development. “Then everything we did reinforced it.”


    Since then, the company has acquired 60 firms, such as Utah’s largest bank, First Security Corp. Employees of acquired banks are paired with “buddy bankers” from Wells Fargo, who help instill the company’s vision and values.


    Innovation: Executives vowed that the 1998 merger would not lead to mass layoffs. Instead, Wells Fargo practiced what it calls “retain and retrain,” a philosophy it still follows. The company retained and reassigned two-thirds of employees whose positions were eliminated as a result of the merger. Head-count reductions occurred primarily through a hiring freeze and attrition.


    “It’s not that we guarantee that we never do layoffs,” Callahan says. “We don’t do that. But in every case, we do our best to open up opportunities for the individuals who are affected. We never want to be in the press saying, ‘Wells Fargo saves X million dollars by laying off thousands of people.’ We don’t believe that is good for us, for our team members, for our customers, for our shareholders, for anyone.”


    Service: Instead of focusing on cutting costs, Wells Fargo concentrates on growing revenue. CEO Kovacevich identified cross-selling among its 80 business lines as an opportunity for growth. Workforce management plays an integral part in cultivating that strategy across product lines and geographies. Employees can earn bonuses for achieving collaboration goals.


    “And people’s careers are tied to it,” Kurtz says. “If they don’t partner, if they don’t collaborate, they’re not the ones promoted.” The result is that consumers had an average of 4.6 products with Wells Fargo in 2004, compared with three in 1998. TowerGroup Primary Market Research puts the industry average at 2.4.


    “Kovacevich’s strategy at Norwest, which he brought to Wells Fargo, was: ‘Don’t worry about reducing costs. Focus on increasing revenue,’ ” says Charles O’Reilly, professor of human resources management and organizational behavior at the Stanford Graduate School of Business. “That’s a cultural issue. The execution really is in the people.”


    Vision: With success dependent on talent, employee development and succession planning receive attention at all levels, from the board of directors to the business-line managers. Wells Fargo introduced a talent-management process that brings together the top 25 people in the company, business-line managers and human resources leaders. They meet three times a year to discuss such topics as key openings and cross-group moves. Once a year, the business-line managers meet with the human resources director and CEO for a talent review, a workforce analysis akin to a budget review.


    Ethical practice: Wells Fargo takes ethics seriously. Its Code of Ethics and Business Conduct details policies and standards for employees, covering everything from maintaining accurate records to participating in civic activities. Every year, employees also receive ethics training. Anyone in the company can ask questions or report breaches anonymously using an ethics hot line or special e-mail address.


    The company is not timid about firing violators, dismissing at least 100 people a year for misconduct ranging from conflicts of interest to cheating on incentive plans.


    “I’m the biggest soft touch in the world,” Callahan says. “But when someone lies or cheats, you can’t have people like that representing us to our customers, whose trust is all we have.”


Workforce Management, March 2005, pp. 42-43 — Subscribe Now!

Posted on March 1, 2005June 29, 2023

Sun’s Shining Example

In an era when companies increasingly battle for talented employees, Sun Microsystems has developed an innovative and highly evolved program called iWork that institutionalizes the virtual office and flextime.



    With a program that has been implemented throughout the world, Sun wins the 2005 Optimas Award for Global Outlook. The program has boosted employee satisfaction, reduced turnover and saved the company $255 million on real estate over the past four years.


    “The iWork program has revolutionized the way people work,” says Eric Richert, vice president of the iWork Solutions Group.


    No other company shines at providing a virtual work environment and a flexible schedule quite like Sun, which manufactures computer workstations and software. With about 80 percent of its workforce of about 20,000 in the United States and Canada connecting to the company remotely, its slogan “Everyone and everything connected to the Net” isn’t just marketing hype.


    The program is based on the concept that people need far more flexibility in the way they work and where they work. In some cases, the conventional office can block success and productivity. So Sun created flexible work spaces and drop-in centers while helping employees connect from home and on the road. Technology links employees worldwide.


    When an employee or on-site contractor wants to go to work, he or she uses a smart card, known as a Sun Ray, to log on to the network. It’s then possible to view files and applications in a customized desktop–anytime, anywhere. Employees can view specific applications and files wherever they go–from building to building or around the world. They are also able to use portal technology, collaboration tools and videoconferencing. Sun offers an assessment tool that helps employees determine whether they’re suited to working away from the office. It also provides online training programs and other tools to help managers–who typically display the greatest resistance to flextime programs–get the most out of the iWork program.


    Sun Microsystems introduced the idea of flexible offices in 1994, and has been fine-tuning and expanding it ever since. Today, nearly all employees in the 51 countries where Sun operates are eligible for the iWork program, which allows them to work from home, as well as in flexible offices at 12 drop-in centers and 115 other locations. Those range from world capitals such as Tokyo to suburban communities like Pleasanton, near San Francisco.


    A company surveys show that 80 percent of employees in the United States like the program, as do 73 percent worldwide. iWork also has trimmed costs while boosting productivity.


    As employees have embraced the concept of working at home or drop-in centers, the company has saved money by eliminating or avoiding the need for 7,700 cubicles and workstations. It also has cut $24 million annually in IT and power-consumption costs.


    Currently, about 43 percent of the firm’s 35,000 workers globally are “flexible” employees, able to use iWork up to two days per week, or use any flexible office as needed. Another 1,500 work from home three to five days per week. Meanwhile, workers who use the drop-in centers report that they save about 90 minutes in drive time and daily distraction time per visit. Those working at home also avoid time-consuming and expensive commutes.


    The setup also helps employees balance work/life issues. An employee can, for example, work at home in the morning, drop the kids off at school and then head to a drop-in office. Later, it’s possible to pick up the kids and finish work at home.


    Sun plans to introduce voice-over-Internet protocol, which will further streamline communication and will expand collaboration tools to make it even easier to share files and work in virtual teams.


    “iWork has increased our competitive advantage, proven much more cost effective and created a huge and measurable increase in employee satisfaction,” Richert says. “Our employees can work around their personal and family schedules–they love it.”


Workforce Management, March 2005, pp. 48-49 — Subscribe Now!


 

Posted on March 1, 2005July 10, 2018

Los Angeles School District’s Assessment of Human Resources

An overview of human resources–including demographic information, budget information, workforce qualifications and experience, as well as training and development–at the Los Angeles Unified School District.


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