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Posted on August 30, 2001July 10, 2018

Savvy Companies Build Bonds with Hispanic Employees

Alarge multinational oil company found that productivity in its Mexican plant was off 20 percent. It hired a U.S. manager to go there to figure out what the problem was.


The manager did some digging, surveyed employees, and found that the company used to have a monthly fiesta in the parking lot for all the employees and their families. Another American manager had decided this was a poor use of time and money, and canceled the parties.


“The message employees got was that the company didn’t care about our families anymore,” says C. Philip Bamberger, vice president of J. Howard & Associates, a Boston firm that served as a consultant for the oil company.


The fiestas were reinstated. Productivity and morale soared.


Glaring examples like this of cultural misunderstandings are expected to become more frequent and to affect business results more dramatically in the coming years. The Hispanic population in the United States grew by 53 percent between 1980 and 1990, and then another 58 percent between 1990 and 2000-totaling 35 million people. New census data shows that half of that population is under 26, indicating that the trend will continue.


These new census statistics also show the number of Hispanic employees in the workplace rising not just in the southwestern United States but also in places like Milwaukee. Employers are making sure they create workplaces where people from different cultures are comfortable working, and want to stay. American employers sometimes see this growing population as a monolithic group. Nothing could be further from reality. Hispanics represent a wide variety of cultures and languages. Even within countries, there is broad diversity. In Mexico, for example, Indians often speak languages unrelated to Spanish.


Still, there are some values in Hispanic cultures that tend to be commonly held. As the oil company learned, families and extended families are often at the social center of the culture.


Gender roles are frequently different. Women in some Latino countries are raised not to look directly in the eye of a superior, whether the person is female or male. And many are taught not to bring up issues or questions that could draw attention to them. With this in mind, employers may have to work at getting feedback from their employees.


Hispanics generally gravitate to “brand name” companies with titled positions and defined careers. Companies offering trendy benefits and flat organizations are not usually as popular.


Hispanic employees also tend to give more direction and need a higher level of information than their non-Hispanic coworkers. “Hispanics tend to appreciate and rely on a much higher level of personal interaction in the workplace,” says Shawn Mood, director of recruiting services for LatPro. “This is important for managers to understand.”


Despite the diversity within the Hispanic population itself, there are some things employers with a large number of Hispanic employees can do to improve satisfaction and workplace productivity.

  • Publish HR materials in English and in Spanish.
  • Put supervisors and managers through Spanish language classes.
  • Communicate how important confidentiality is to the company.
  • Try to take into account extended family.
  • Create a diverse workforce.

As important as it is to understand cultural differences and not to make assumptions, Bamberger emphasizes that nothing is as critical as getting to know individuals. “The real way to do it is to build personal relationships with people and not to generalize.”


Workforce, September 2001, p. 19 — Subscribe Now!

Posted on August 30, 2001July 10, 2018

Overcommunication Builds Bridges Across Multiple Time Zones

Aworkforce, no matter how widely dispersed, absolutely must understand company strategies, know it has an opportunity to provide input, and be connected to the company’s mission and direction, says Per-Olof Loof, Sensormatic Electronics Corporation CEO and president. When they are informed, workers, in turn, will do their jobs better. Clients expect a workforce to behave and treat them the same whether they are in Singapore, Munich, or Miami, and that’s a real challenge for any global company, he says.

Large Company
Name: Sensormatic Electronics Corporation
Location: Boca Raton, Florida, operations in 113 countries
Business: Electronic security
Employees: 5,200

Technology can help open the doors of communication and information transfer, but a company has to use whatever means possible, Loof says. Sensormatic once relied on telephone lines, after-the-fact videotapes, and discussions, whereas now it uses live broadcasts, real-time webcasts via the Internet, and company intranet to keep its employees informed and in touch.


Loof spends more than 50 percent of his time on the road meeting with employees and customers because he thinks it is important that management be visible and personally connected.


A big part of Loof’s communication strategy involves town hall meetings. They are held immediately after each quarterly earnings call in a different Sensormatic location. The meeting is broadcast live to the company’s dozen biggest sites and is webcast to others. For those employees without Internet access, it’s available by telephone. The session also is taped for those who can’t participate live.


It’s not a gripe session, but an overview of what happened in the quarter and what’s ahead. It includes a question-and-answer session that deals with pertinent topics. Since logistics prevent live, from-the-audience questions, Loof asks the questions based on his sense of what the issues are, and provides straightforward answers. Last quarter, the main topic was the company’s recent layoffs and whether more were expected.


“The objective is to be very open and very honest and address those questions that people wouldn’t want to or wouldn’t feel that they could ask.”


Sensormatic also counts on its intranet to communicate with workers. It has bulletin boards and electronic newsletters. “People want to stay connected, and this is a way for us to be able to talk about that.” Loof even has a personal bulletin board called “Ask Per,” where employees can ask him questions directly. In a little more than six months, Loof has received — and answered — 146 questions on everything from strategic corporate issues to mileage compensation.


When it comes to training, Loof admits it’s tough to keep a worldwide workforce informed about product updates. “Training people across the globe is an issue where you are never happy.” Sensormatic uses its intranet and the Internet, but primarily counts on more conventional classroom methods of training.


However a company decides to deal with its dispersed workforce, Loof offers this advice: Overcommunicate with your employees, especially in uncertain economic times like now. A personal connection is great if it’s possible, though company size can make that difficult. “But even companies like Wal-Mart have managed to connect their management to the people who work at the company,” he says. “And they employ 1.2 million people.”


Workforce, September 2001, pp. 80-81 — Subscribe Now!

Posted on August 30, 2001July 10, 2018

Open Communication, Open Books, and Profit-Sharing Connect Workers

Van Walbridge, president and CEO of Mobile Tool International, Inc., a Westminster, Colorado, manufacturer of telecommunications, CATV, electrical utility, and contractor construction equipment, agrees that communication is and always has been the biggest issue for any geographically dispersed workforce.

Medium Company
Name: Mobile Tool Int’l, Inc.
Location: Westminster, Colorado, and 6 locations nationwide
Business: Employee-owned manufacturer of telecommunications, CATV, electrical utility, contractor construction equipment
Employees: 870

The company has close to 900 workers at six facilities from Maryland to California. Operations span different time zones, employee and union contracts vary by region, and staff members who interact every day don’t get enough face-to-face time, Walbridge says. It’s much more difficult than running a business in a single location or in a place where people see each other and can interact and develop relationships, he says.


That’s where technology solutions like the Internet can provide a tool to help keep a company connected and employees informed. But just putting the technology out there won’t necessarily solve a problem, says Mike Christie, a consultant specializing in operational and technology issues at Hewitt Associates in Lincolnshire, Illinois. Expectations have to be aligned and cultural issues addressed.


At Mobile Tool, this is accomplished mainly because individual plant supervisors are good communicators and run consistent operations. They follow the same corporate guidelines in areas such as attendance, rewards for outstanding performance, and disciplinary actions, Walbridge says. But they handle day-to-day operations themselves. Corporate managers serve as resources and work with plants on performance goals.


Open communication also is the norm at Mobile Tool. That means sharing company financials with employees and explaining regional differences in salaries or even workforce reductions. If employees truly understand what’s going on, they don’t have to focus on spin, rumors, and innuendo, Walbridge says.


Companies also have to understand that different people prefer different forms of communication, he says. “Some of them like to read it, some of them like to hear it, some of them like to experience it.” As a result, Mobile Tool communicates in a variety of ways, such as the written word, video, e-mail, and, of course, telephone.


The company is employee-owned. Employees hold 76 percent of the stock and constitute a majority on the board of directors. Walbridge insists that any company can and should be open with its employees. “I know of no downside to that, to providing some of the basic financial information so that the employees can know where they have an effect on the company.”


Company-wide profit-sharing further works to turn Mobile Tool’s dispersed workers into a cohesive workforce, he says. Employees have to count on each other to perform and generate profits.


Workforce, September 2001, pp. 78-80 — Subscribe Now!

Posted on August 27, 2001July 10, 2018

Downturn Advice from an HR Veteran

Advice from having survived multiple layoffs with four different employers during 15 years in HR:


The main objective is to prioritize all openings. Identify those positions that are integral to the success of the current organizational goals. In a time of “hunkering down,” very few openings that meet future needs should be at the top of this list.


This usually means not hiring additional resources in existing roles (e.g., another accounts payable clerk, another product manager). Therefore, the incumbents are asked to do more. This additional workload should be offset by adding special incentives such as spot bonuses or above-average merit increases for those affected. This extra expense is still much less than the cost of adding employees.


Internal communication is critical as a source of acknowledging the issue and what employees are experiencing. In other words, not talking about it creates hard feelings, and employees will only complain more.


Bottom line: Be sure you are taking care of existing employees who are key to the organization. At the same time, during this type of push/pull condition, candidates seem to become more prolific for those openings that are identified as priorities.


This is pretty basic, but I believe it’s a discipline that many organizations lose sight of during these types of conditions. The success I have experienced has not been so much through unique and “cute” programs as through solid focus and management.

Posted on August 26, 2001July 10, 2018

Dear Workforce How Can I Re-Enter HR

Q

Dear Workforce:


I’m a 55-year-old professional who lost a corporate HR position nine yearsago. Since then I’ve operated a successful retail business. But I have a burningdesire to return to HR. Though a generalist, my major strength is in laborrelations. How can I get back?


— Owner, wholesale trade business, King of Prussia, Pennsylvania.


A Dear HR King:


First of all, congratulations for your willingness to reinvent yourself. Ittakes more courage than many people possess.


Your biggest challenge is going to be convincing employers that you havecurrent, relevant HR skills. The field of human resources has changed quite abit in the past decade. Not only have new laws been enacted (e.g., FMLA in 1993,HIPAA in 1996) and landmark Supreme Court decisions been handed down (e.g.,Burlington Industries v. Ellerth and Faragher v. City of Boca Raton), but thevery concept of what constitutes human resources has been altered. Theprofession has shifted from more of an administrative role to a strategic one.


You don’t mention whether you have either a Professional in Human Resources (PHR)or a Senior Professional in Human Resources (SPHR) designation, but my firstsuggestion would be for you to obtain one or the other. You can contact theSociety for Human Resource Management for information. Possessing either one ofthese credentials would reassure employers that your knowledge and skills areup-to-date.


I also recommend that your resume emphasize your management skills. Show howyour more recent management experience directly ties into the functions youwould be carrying out as an HR professional. Always, always write a coverletter. Research the companies you are interested in and attempt to reflect thatknowledge in the letter. Tailor what you write to each specific job and, again,emphasize how your management experience would enable you to do the position youare seeking.


Don’t go further back on your resume than necessary. Stop, at the veryearliest, at your first HR job. Don’t give the dates you received any of yourdegrees, unless they were recent. Unfortunately, age discrimination stillexists, and you want to be judged first and foremost on your experience.


Your best bet for finding an employer willing to give you a chance is eithera very small company or a very large one. Small companies are known risk-takersand, because their employees frequently have to wear many hats, often value morehighly a breadth of experience. Large companies, on the other hand, have morevacancies to fill, and their more narrowly defined positions allow them to hirepeople for their strengths in a particular area (such as yours in laborrelations). On a related note, you also may want to focus on companies that areunionized and would need your expertise. Be willing, too, to start even lowerthan a managerial position. If the company and opportunity are right, you willquickly move up.


Lastly, remember the old adage: It’s not what you know; it’s who you know.Talk to your friends, neighbors, and business acquaintances. Spread the wordthat you are looking. Join your local association chapter, your city’s chamberof commerce, and/or a volunteer organization whose cause interests you. Serve ona board of directors for a non-profit. And network, network, network. Good luck!


SOURCE: Jennifer Garrepy, HR manager, Personnel Management Systems,Inc.,Kirkland, Wash., April 25, 2001.


LEARN MORE: Find more than 100 Workforce articles on HRcareers.


The information contained in this article is intended to provide usefulinformation on the topic covered, but should not be construed as legal advice ora legal opinion. Also remember that state laws may differ from the federal law.


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Dear Workforce Newsletter


Posted on August 24, 2001July 10, 2018

Variable Workweek Policy

The following is one policy used to allow employees alternating Fridays off.

  1. PURPOSE:

    The purpose of this policy is to establish a guideline for hours worked and payment of overtime.

  2. POLICY:

    1. Work Schedule

      1. There are three standard work schedules established per Policy #115:

        • The Yellow schedule consists of 7.5 hours of work, Monday through Friday (37.5 hours per week, 75 hours per pay period).

        • The Blue schedule consists of 8.5 hours of work, Monday through Thursday, 7.0 hours on the first Friday and the second Friday off (week one = 41 hours and week two = 34 hours, 75 hours per pay period).

        • The Red schedule consists of 8.5 hours of work, Monday through Thursday, off the first Friday and 7.0 hours on the second Friday (week one = 34 hours and week two = 41 hours, 75 hours per pay period).

        1. The normal workday includes an unpaid one-hour lunch period, one fifteen-minute break in the morning and one fifteen-minute break in the afternoon.

      2. Flexible starting and ending times are permitted with the Department manager’s written approval. The starting and ending times of such schedules must contain a one hour unpaid lunch period, and begin and end within the following schedule:


        Beginning time – between 6:30 AM and 9:00 AM
        Ending time – between 3:00 PM and 6:00 PM

        1. Once hours have been established, they become fixed until changed by the manager and employee.

        2. Hours may be different on different days if there is special need and the manager approves. Any hours established must have the prior approval of the department manager.

    2. Business Results, Inc., will pay overtime under the following circumstances:

      1. EXEMPT employees, as defined by the Fair Labor Standards Act, will normally not be paid overtime.

        1. Supervisors and administrative exempt employees who are scheduled for extended work weeks for a specific project may be granted overtime (at their straight time rate) only as specifically approved by the supervisor’s manager. Extended workweek scheduling will be requested by the supervisor or manager only to meet unusual business necessity.

        2. An extended work week meets the following criteria:

          • Is a business necessity (overtime is the only way the task can be completed in an acceptable time period).

          • Extended work schedules and actual hours worked are in excess of regularly scheduled hours per week.

          • Extended work is scheduled for a period of two or more consecutive weeks, not to exceed four weeks without approval.

        3. All exempt overtime requires advance written approval of the employee’s manager.

        4. Exempt overtime will be paid as straight time once weekly hours exceed 42, and above conditions are met.

        5. No other overtime payments will be made to exempt employees.

      2. NONEXEMPT employees, as defined by the Federal Labor Standards Act, may be required to work overtime based on business necessity. Any nonexempt employee who works overtime will be paid as follows:

        1. Hours worked in excess of regularly scheduled hours of work in one day or in one week: one and one-half (1 1/2) times straight time.

        2. Hours worked on a paid company holiday (in addition to holiday pay): one and one-half (1 1/2) times straight time.

        3. Hours worked on the seventh day worked in one week: one and one-half (1 1/2) times straight time for regularly scheduled hours (i.e. Yellow schedule = 7.5, Blue/Red = 8.5).

        4. Hours worked in excess of 12 hours in one day or in excess of regularly scheduled hours on the seventh day worked in one week: Double the regular straight time rate.

        5. Personal time off, vacation, personal floating holiday, or sick leave shall not be construed as actual hours worked for purposes of calculating overtime. Holidays will be considered hours worked for these purposes.

    3. Payment for hours worked during business travel

      1. Whenever possible, NONEXEMPT employees traveling on company business are expected to do so during normal working hours.

      2. NONEXEMPT employees who travel on company business will be paid according to the above guidelines for nonexempt overtime. Overtime will be paid only for time actually spent in transit.

      3. NONEXEMPT employees traveling on business will not be paid for time between work assignments; e.g., if the employee stays the night in a hotel, pay begins when the employee begins to work, or is in transit.

  3. IMPLEMENTATION:

    1. Overtime Approval

      1. EXEMPT overtime is given only in the event of a special project or extraordinary schedule. It is to be scheduled in advance, in writing by the department manager, with the knowledge of the functional Vice President.

      2. NONEXEMPT overtime may be worked on an as-needed basis, but only with prior authorization from the supervisor/manager.

      3. It will be the responsibility of the supervisor/manager to know when employees are working overtime and to control its use.



 


Prepared by:


______________________________
Jane Smith, Director, Human Resources



Approved by:


______________________________
Dianne Smith, President and CEO



The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or a legal opinion. State laws may differ.

Posted on August 20, 2001June 29, 2023

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Dear Workforce Which is Better During Layoffs Individual or Group Announcements

Q

Dear Workforce:

When performing a reduction in force of manufacturing employees, is it better to conduct terminations one-by-one or by a group? We are concerned about violent reactions since no severance is being given and want to know if the group setting would inhibit or promote unwanted reactions.

— Safety & Training Facilitator, manufacturing company, Valencia,California.

A Dear Concerned About Safety:

For me there’s no contest: one-by-one exit interviews acknowledge the psychological complexity of the termination process and respect the integrity of the soon-to-be former employee. Group termination avoids the issues and will inflame the fires.

Advantages of one-on-one
Being forced to leave an organization is a trying experience for most folks, especially if there’s substantial work history. A tight job market adds to the stress. Giving the employees no severance package may become salt on the wound. The human resources department needs to take the time in a one-on-one basis to note hard company economic realities and tough choices. And HR needs to recognize that hard company choices won’t negate the fact that people feel dissatisfied, angry, upset, frightened, etc., about this reduction in force.

Also, it’s important to give the employees time and space to share how they feel about the RIF; that’s the reason for the face-to-face meeting. As long as an employee does not become abusive or violent, some expression of anger is reasonable and healthy. (If an employee does become threatening, at least it’s in the open and an appropriate safety response becomes a quick option.)

If the number of people being let go is very large — beyond HR’s capacity for one-on-one administration — then consider some pre-exit workshops led by trainers skilled in dealing with grief and termination. Consider employee assistance professionals or consultants with both a clinical and organizational training background.

Sometimes management cuts off this intimate termination process. Management may cut off this one-on-one venting because of their feelings of guilt, which also is an understandable reaction. Bringing out this array of emotions, while difficult, will likely reduce the chances of an outbreak of violence.

Dangers of a group meeting
A group meeting for the announcement of the RIF exacerbates the violence potential. Anger and feelings of abandonment or betrayal not vented or handled constructively lend themselves to reduction of individual responsibility for subsequent actions and could lead even to mob reaction.

Also, many people will not speak up in a group. For some of these individuals, anger will smolder inside. If such an individual finds this RIF threatening and has preexisting emotional instability (especially a history of uncontrolledrage or premeditated belligerent or cruel behavior), then this person may be ripe for a violent reaction, even if a subsequent stress trigger seems trivial.

Finally, don’t promote the sole purpose of one-on-one termination meetings to be the prevention of violence. Hold this meeting for various reasons, namely because it:

  • Demonstrates respect for the integrity of the employees.
  • Indicates appreciation for their past contributions.
  • Shows management is genuinely willing to tackle tough personnel issues.
  • Encourages surviving employees during a vulnerable period that management doesn’t get rid of people on a whim.
  • Is the right thing to do.

SOURCE: Mark Gorkin, LICSW, “The Stress Doc” and American Online’s”Online Psychohumorist,” Washington, D.C., April 16, 2001.

LEARN MORE: See “Anticipate Sabotage– Have aCrisis Plan in Place”

The information contained in this article is intended to provide useful information on the topic covered, but should not be construed as legal advice or legal opinion. Also, remember that state laws may differ from federal law.

Ask a Question

Dear Workforce Newsletter

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